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Accounting Assistant

Accounting Assistant

Horst GroupLancaster, PA, US
8 days ago
Job type
  • Full-time
Job description

Accounting Assistant

At Horst Group, we believe that exceptional organizations are built by exceptional people. That's why we're always looking for top talent to join our team. We're currently seeking a detail-oriented and motivated Accounting Assistant to support our dynamic accounting department.

Do you take pride in doing things the right way? Are you proactive, collaborative, and driven to make a meaningful impact through your work? If you're passionate about accuracy, process improvement, and being part of a high-performing team - we want to hear from you.

At Horst Group, you'll be part of a growing, family-owned organization based in Lancaster, PA, with over 350 employees across multiple companies. We take pride not only in the quality of our work, but in how we treat people - our team members, our clients, and our community.

What You Can Expect :

  • A supportive, values-driven work environment
  • Opportunities for professional growth and development
  • A chance to contribute to a company that makes a difference

If you're ready to bring your skills to a company that truly values people, purpose, and performance join us at Horst Group.

Job Summary

We are seeking a detail-oriented Accounting Assistant to join our team. This role is responsible for managing the monthly billing process, handling accounts payable, and ensuring accurate job costing and compliance documentation. The ideal candidate is organized, proactive, and comfortable working in a fast-paced construction environment using Vista Construction Management Software.

Key Responsibilities

  • Prepare and process monthly billing, including AIA documents and Time & Materials (T&M) invoices.
  • Review, finalize, and submit billings to customers; upload all documentation into the system.
  • Collaborate with Project Managers and manage billing through various customer portals.
  • Maintain accurate billing records and assist in job closeout processes.
  • Generate and send monthly customer statements.
  • Monitor aging reports, follow up on past-due invoices, and log collection activities.
  • Process timecards and generate related job cost reports.
  • Receive, review, and code accounts payable invoices, post transactions accurately.
  • Manage vendor compliance, including lien waivers and subcontractor documentation.
  • Reconcile vendor statements and resolve discrepancies.
  • Process job cost adjustments as needed.
  • Collect and review vendor-certified payroll; prepare and notarize company-certified payroll reports.
  • Perform additional administrative or accounting tasks as assigned.

    • Qualifications

  • Experience in construction billing and accounts payable preferred
  • Proficiency in Vista by Viewpoint or similar construction accounting software
  • Strong attention to detail and time management skills
  • Ability to communicate effectively with internal teams and external stakeholders

    • Benefits and Perks

  • Affordable healthcare package including low or high deductible medical options, as well as dental and vision coverage
  • 401k and profit-sharing
  • Company-paid group term life and short-term disability

    • Horst Group is an EEO employer and maintains a drug-free workplace.

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    Accounting Assistant • Lancaster, PA, US