Office Administrator

Talis Group’s client is a global leader in industrial construction, engineering, and equipment manufacturing, providing turnkey solutions for piping systems, fabrication, containers, and on-site installation.  Their Jeffersonville, Indiana facility is seeking to hire an experienced Office Administrator to support daily project administration, documentation control, and logistics coordination.  This position plays a key role in keeping construction & fabrication projects running smoothly – ensuring clear communication between field crews, management, vendors, and subcontractors.

This is a full-time, direct hire position, with an hourly pay of $25-$30 per hour – ($52k-$62k) plus full benefits .  Hours are Monday-Friday, onsite.

Highlighted Duties :

• Maintain accurate & organized project documentation, permits, and safety training records.
• Track and manage employee & subcontractor onboarding, orientation, and certification records.
• Maintain current COIs, W-9s, and access badges for project sites.
• Prepare and process RFI’s (Request for Information), submittals, Purchase Orders, change orders, and invoices.
• Support scheduling, logistics coordination, and internal reporting for project teams.
• Draft and distribute meeting minutes, correspondence, and project updates.
• Assist with tracking expenses, timesheets, and other project-related documentation.
• Serve as a key communication hub between field personnel, project managers, and subcontractors.

Highlighted Requirements :

This information is a brief job summary for recruiting purposes only and does not constitute the entire job description, duties, or requirements.

Talis Group is an equal opportunity employer.  All registrants are considered based upon their skills, performance, potential, and other qualifications, without regard to race, color, religion, sex, national origin, age, disability, pregnancy, genetic information, or any other characteristic protected by applicable law.

About Talis Group, Inc. :

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