Administrative Assistant / Office Coordinator

Administrative Assistant / Office Coordinator

GPLA, part of the DPR Family of Companies, is a leading firm in the field of structural engineering, dedicated to delivering innovative and efficient solutions for a wide range of construction projects. We are seeking a highly organized, details-driven, proactive Administrative Assistant / Office Coordinator to support our structural engineering team. This role focuses on behind-the-scenes administrative tasks and project coordination, ensuring smooth operations without front desk or receptionist duties. Responsibilities will include but may not be limited to the following :

Duties and Responsibilities

• Provide administrative support to project managers, engineers, detailers, and leadership team.
• Prepare and edit reports, proposals, and technical documents.
• Manage calendars, schedule meetings, and coordinate appointments.
• Assist in project documentation, tracking deliverables, and updating internal systems upon request.
• Process expense reports and purchase orders.
• Assist with internal event planning, such as team meetings and training sessions as needed, including virtual webinars and in-person lunch-and-learns.
• Research vendors, materials, and industry-related information as needed.
• Help manage professional licensing for the firm (such as Certificate of Authorization) and individual engineers (such as state licensing renewals and professional development tracking) and organization memberships.
• Collaborate with local DPR teams responsible for administrative support, facilities, and leadership as needed.
• Coordinate with Marketing Lead on digital seal management and provide marketing support as needed.
• Assist in organization and administration of GPLA participation of career fairs.
• Coordinate onboarding of new hires and interns.
• Provide mobility support as needed and serve as a backup for other administrative assistants.
• Track and order PPEs for new hires / interns in coordination with Marketing.

Required Skills and Abilities

Education and Experience

Physical Requirements

Anticipated starting pay range : $30.00- $38.00