Executive Office Assistant
MUST BE FLUENT IN GERMAN
Executive Office Assistant and Project Analyst
Description :
Pay : $33.65 - $38.46 ($70k - $80k)
Schedule : Hybrid
Duration : 12 months with opportunity for extension
Position overview
This contractor role reports to the Executive Office Operations Manager and Manager and Executive Office on a broad range of tasks, corporate and dealer meetings / events and assists with daily responsibilities and projects related to the Executive Office suite.
Roles & responsibilities
Primary responsibilities :
- Provides administrative assistance support to the Executive Office, including, but not limited to travel planning and meeting agenda preparation.
- Represents the Executive Office suite in a professional and courteous manner while providing superior customer service to all.
- Support role for CEO, COO and CFO hosted meeting set-up, including all details conference room preparation, virtual meeting set-up using MS Teams, invoicing, etc.
- Prepares RFAs, agendas and other documents to support the Executive office. Duties include travel management and preparing budget tracking summaries.
- Maintains responsibility for key project work in the Executive office including preparing presentations with time tables, key actions, follow-up and other items.
- Communicates frequently with outside vendors, Executives and Vice Presidents on a variety of tasks. Excellent written and verbal communication skills are needed.
- Provides support on all Executive Office responsible meetings and events, for example, but not limited to : this company Dealer Experience, All-Field Meetings, Board of Regents, CEO Board Meetings, Executive Office guest appointments, and others.
- Liaise with all Food and Beverage Client departments on processing business tasks to support the department duties; for example, invoicing Accounting;
new contractors / new vendors and PO Processing with Procurement.
Qualifications
Education :
Bachelor’s degree in Business Administration, Communications, Marketing or a related field
Experience :
Min. 3+ years of experience in successfully managing projects
Skills :
- Excellent written and verbal communication skills
- Strong organizational skills, high attention to detail
- Ability to multi-task and handle multiple priorities
- Proficiency with Microsoft Office, including Outlook, PowerPoint, Excel, and OneNote
Languages :
- Fluency in written and spoken English
- German language is preferred
Competencies :
- Strong interpersonal skills, ability to build relationships with internal and external clients
- Functions well under stressful conditions, such as deadlines in a fast-paced environment
- Self-starter / organized and high attention to detail
- Problem Solving and Critical Thinking
- Professionalism
- Project Management
- Ability to operate independently with wide degree of latitude
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