Payroll Specialist I / II

Payroll Specialist I / II

Now accepting applications for Payroll Specialist I / II! The City of Fairfield invites applications for the vital role of Payroll Specialist I / II within our Finance Department. We are seeking a meticulous, detail-oriented professional to assist in administering the full scope of our employee payroll process, ensuring accuracy and compliance with all federal, state, and local regulations, including complex reporting. This position is central to the smooth operation of the City and requires a candidate with a strong command of automated payroll systems, exceptional analytical skills, and a dedication to maintaining strict confidentiality. If you are ready to apply your expertise in a stable and professional municipal environment and contribute to the successful financial administration of our city, we encourage you to review the detailed requirements and apply today!

Working Conditions & Physical Demands : Work is generally performed in an office setting. Pressures may be generated by deadlines, volume of work, frequent interruptions, or seasonal work periods. Work may include prolonged sitting and standing, as well as light to moderate lifting, reaching, stooping, and pulling. Manual dexterity, clear speech, visual and hearing acuity are also required.

Distinguishing Characteristics : Payroll Specialist I is the entry-level class of this series. Initially under supervision, incumbents learn federal, state and City procedures and policies involved in the payroll process. As experience is gained, there is greater independence of action within the established guidelines. This class alternately staffed with Payroll Specialist II and incumbents may advance to the higher level after gaining experience and demonstrating proficiency, which meet the qualifications of the higher level class. Payroll Specialist II is the experienced level class in this series. Incumbents exercise discretion within established guidelines and assure compliance with applicable laws, rules and regulations. This class is distinguished from the accounting support series in that the primary duties of the Payroll Specialist I / II requires a familiarity with payroll and benefits terminology and procedures.

Minimum Qualifications : Payroll Specialist I : Education equivalent to completion of the twelfth grade is required. Two (2) years of financial and statistical record keeping experience are required. Possession of a valid Class C California Driver's License is required; possession of a valid equivalent is acceptable during the application process. Payroll Specialist II : Education equivalent to completion of the twelfth grade is required. Some college or business school course work in accounting is desirable. A minimum of two (2) years' experience preparing, reviewing and processing payroll documents in a central payroll office is required or four (4) years' experience in bookkeeping, financial, or accounting assistant experience equivalent to an Accounting Assistant II is required. Possession of a valid Class C California Driver's License is required; possession of a valid equivalent is acceptable during the application process.

Examples of Duties : Duties may include, but are not limited to the following : receive, review, verify and process payroll records, documentation, and related records; audit such documents for completeness, accuracy and conformance with policies and procedures. Calculate salary rates and differentials. Prepare payments and reports for various taxing, financial, and insurance organizations. Release payroll information to legally authorized agencies. Maintain and update data in the payroll computer system. Provide support to varied general accounting functions. Perform related duties as assigned.

The selection process : Based on the information provided in the application documents, the best-qualified applicants will be invited for further examination. All applicants meeting the minimum qualifications are not guaranteed advancement through any subsequent phase of the examination. Depending upon the number of applications received, the examination may consist of an application screening, written and / or practical exam, oral interview, or any combination.

How to apply : Candidates must submit an online application via NeoGov / Governmentjobs.com by 5 : 00 p.m. of the closing date. If you have any difficulties submitting your online application, please call NeoGov's Applicant Support Line at (855) 524-5627.

Mac users please note : To ensure compatibility, please use Google Chrome and ensure iOS settings are up-to-date.

If you feel you will need a reasonable accommodation for any portion of the testing / interview process, please contact Human Resources at (707) 428-7394 at least 1 week prior to the application deadline or examination date.

Reference checks : The City of Fairfield utilizes an electronic reference check process to gather references of candidates referred to an eligibility listing. Do not list your current supervisor in the "References" section of your application if you do not want them contacted prior to receiving a conditional job offer. Please note that if you include your current supervisor in the "References" section of your application, they may be contacted at any point in the recruitment process, without prior notification to you. Candidates are encouraged to notify anyone they list in the "References" section to help ensure a timely response. When listing references, please identify persons who can assess your professional qualifications in the context of the workplace. Examples include former colleagues / supervisors, mentors, etc. If you have limited or no work experience, you may identify personal references familiar with your qualifications that correlate to workplace experiences. Examples include teachers, volunteer coordinators, mentors, etc.

The City of Fairfield is an equal opportunity employer and is committed to creating a work environment in which all individuals are treated with respect and professionalism.