Job Description
This Executive Assistant will encounter sensitive and confidential information and the role requires an individual who is experienced in responding to complex situations and handling sensitive materials in a discreet, timely manner.
The ideal candidate will require little to no supervision, takes initiative, is well organized, is flexible, and can manage multiple priorities simultaneously.
- Perform Administrative and Office Support Activities including but not limited to creation / revision of presentations / reports, correspondence, and excel worksheets as well as management of calendars and emails.
- Handle complex and confidential situations and requests.
- Establish & sustain relationships with CPO reports, and other key stakeholders.
- Field and manage correspondences / requests in a courteous & professional manner on behalf of the CPO as necessary. Follow up with stakeholders on behalf of the CPO, as required.
- Proofread documents and ensure accurate / consistent data prior to distribution.
- Monitor and update online records and folder systems to ensure that information is easily retrievable.
- Support printing and copying as needed.
- Ensure security, integrity and confidentiality of data and information.
- Coordinate and prepare the CPO for meetings and presentations.
- Maintain and / or assist in maintaining the calendars / schedules for CPO and CPO staff
- Ensure recurring team meetings occur on a routine basis.
- Secure conference rooms or other venues for applicable meetings.
- Attend meetings upon request to record, transcribe and summarize discussion topics for reports and memos.
- Plan and assist the coordination of events.
- Coordinate and maintain department budget including monitoring, tracking, expenditures, invoices.
- Provide coverage for the Executive Assistant to the CAO / Office Manager when absent.
- Maintain administrative procedures and identify opportunities for improvement.
- Perform related duties and projects as assigned.
Required / Desired Skills
Skill
Required / Desired
Amount
of Experience
Excel
Required
Microsoft Office
Required
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