Talent.com
InfiniSource Consulting Solutions
DHS Senior Executive Assistant/Administrative Assistant II (Must have DHS experience)InfiniSource Consulting Solutions • Saint Paul, MN, US
DHS Senior Executive Assistant/Administrative Assistant II (Must have DHS experience)

DHS Senior Executive Assistant/Administrative Assistant II (Must have DHS experience)

InfiniSource Consulting Solutions • Saint Paul, MN, US
30+ days ago
Job type
  • Full-time
Job description

Executive Assistant/Administrative Assistant II

InfiniSource Consulting Solutions (ICS), a 150+ employee government contractor specializing in Management Consulting, Information Technology, and Professional Services to the federal government, is seeking an Executive Assistant/Administrative Assistant II to join our team!

The individual will provide administrative and program support services to the Department of Homeland Security Federal agency divisions and offices. The individual will perform administrative tasks including but not limited to:

  • Providing Executive/Assistant I support to high level executives, directors or managers.
  • Providing a full range of office and administrative support services duties including managing high level calendar appointments; scheduling meetings; coordinating interviews and conferences; evaluating requests for information, appointments, tasks, and other correspondence; and coordinating responses within established deadlines for high level officials.
  • Organizing and prioritizing action items and serving as a liaison for internal and external offices.
  • Managing business relationships with other program offices, divisions, and stakeholders.
  • Managing logistics, materials, and generating minutes for meetings.
  • Drafting and editing correspondence.
  • Preparing memoranda, talking points, briefing materials, reports, spreadsheets, and other documentation ensuring correct formatting, grammar, and punctuation.
  • Maintaining filing systems and ensuring adherence to Agency guidance for the retention, protection, retrieval, transfer, and disposal of records.
  • Evaluating and assisting in the development of office policies and procedures; assisting in the planning and implementing of office systems, layouts, and equipment distribution; and taking the lead on performing other duties as assigned in support of a range of administrative operations and activities (i.e., special projects, research studies, budget analysis, and other specialized functions).
  • Coordinating travel logistics including securing transportation and overnight accommodations in both domestic, and international locations; coordinating and communicating travel agendas, including the assembly of printed material developed to assist with the individual's and/or teams' objectives as it relates to that travel; and helping to resolve problems related to last minute travel changes or cancellations.

Requirements:

  • A minimum of a Bachelor degree
  • A minimum of three (5-8) years of experience performing high-level administrative duties is required; Federal government experience is desired.
  • Knowledge of and experience with systems and/or procedures is desired (i.e., systems include records management, SharePoint or similar information systems, human resource information systems, correspondence systems, travel systems and payroll systems).
  • Ability to communicate in English both orally and in writing.
  • Proficiency in various types of Information Technology resources such as Microsoft Office Suite products.

InfiniSource Consulting Solutions (ICS) is committed to hiring and retaining a diverse workforce. We are proud to be an Equal Opportunity/Affirmative Action Employer, making decisions without regard to race, color, religion, creed, sex, sexual orientation, gender identity, marital status, national origin, age, veteran status, disability, or any other protected class US Citizenship is required for most positions.

InfiniSource Consulting Solutions offers a competitive salary and a generous benefits package. This package includes medical, dental, vision, life, short and long-term disability insurances, and a 401(k) retirement plan.

Create a job alert for this search

DHS Senior Executive Assistant/Administrative Assistant II (Must have DHS experience) • Saint Paul, MN, US

Similar jobs

Director Core Services - Medicaid

Blue Cross and Blue Shield of MinnesotaSaint Paul, MN, United States
Full-time

At Blue Cross and Blue Shield of Minnesota, we are committed to paving the way for everyone to achieve their healthiest life.We are looking for dedicated and motivated individuals who share our vis... Show more

 • Promoted

Director of Donor Relations

Presbyterian Homes & ServicesSaint Paul, MN, United States
Full-time +1

Join the Presbyterian Homes Foundation team as the Director of Donor Relations and provide strategic leadership for donor engagement, stewardship, recognition, donor communications, and relationshi... Show more

 • Promoted

Executive Director

kpCompaniesSaint Paul, MN, United States
Permanent

Companies is partnering with Walker West Music Academy to identify a bold, visionary, and community-rooted leader to serve as its next Executive Director.This is a defining moment for Walker West.W... Show more

 • Promoted

Executive Director, Public Retirement System

ConfidentialSaint Paul, MN, United States
Full-time

Executive Director, Public Retirement System.Well-established public pension fund.The Company is in search of an Executive Director to provide strategic leadership, operational excellence, and fidu... Show more

 • Promoted

Carelon Sales Executive (Behavioral Health)

Elevance HealthSaint Paul, MN, United States
Full-time

Carelon Sales Executive (Behavioral Health).Field: This field-based role enables associates to primarily operate in the field, traveling to client sites or designated locations as their role requir... Show more

 • Promoted

Director of Social Services

Superior Healthcare ManagementSaint Paul, MN, United States
Full-time

Southview Acres Health Care Center is looking to hire a Director of Social Services!.Southview Acres Health Care Center is a Residential Health Care Facility that provides the highest levels of qua... Show more

 • Promoted

FMP General Application

Factory Motor PartsSaint Paul, MN, United States
Full-time

Job Category: Human Resources Requisition Number: FMPGE008705.FMP Corporate Eagan, MN 551211200, USA.If you have reviewed our open jobs, and did not see what you are looking for, FMP is always look... Show more

 • Promoted

Resident Assistant, Part-Time

EcumenSaint Paul, MN, United States
Part-time

The Resident Assistant is responsible for providing personal care and delegated health-related services designed to maintain the resident's physical and emotional well-being.This position is respon... Show more

 • Promoted

Administrative Assistant III

Howard UniversityWashington, MN, United States
Full-time

The Talent Acquisition department hires qualified candidates to fill positions which contribute to the overall strategic success of Howard University.Hiring staff "for fit" makes significant contri... Show more

 • Promoted

Director of Health Economics and Market Access

Intracept by Boston ScientificSaint Paul, MN, United States
Full-time

Director Of Health Economics And Market Access.At Boston Scientific, we'll give you the opportunity to harness all that's within you by working in teams of diverse and high-performing employees, ta... Show more

 • Promoted

Corporate Safety Director

The Contingent PlanSaint Paul, MN, United States
Full-time

The Contingent Plan is actively recruiting a corporate EHS director for its client headquartered in the Twin Cities.This is a hybrid role with the expectation that the person will be onsite at the ... Show more

 • Promoted

ASSOCIATE DIRECTOR II

Compass GroupCannon Falls, MN, United States
Full-time

Associate Director Of Food And Nutritional Services.Morrison Healthcare, a Compass Healthcare company, is a leader in healthcare food and nutrition services company, serving more than 1,000 hospita... Show more

 • Promoted

Government-Education Account Executive

Toshiba America Business SolutionsSaint Paul, MN, United States
Full-time

Government-Education Account Executive.Join Toshiba America Business Solutions as an Outside Sales Senior Account Executive in Saint Paul, MN.You'll work directly with business owners and decision-... Show more

 • Promoted

Director of Community Integration

Artis Offer LetterSaint Paul, MN, United States
Full-time

Director of Community Integration.Starting pay is $32/hour and up, depending on experience!.Must be CDP certified and meet MN requirements.The Director Community Integration plays an important role... Show more

 • Promoted

Director of Health Economics and Market Access

Boston ScientificSaint Paul, MN, United States
Full-time

Director of Health Economics and Market Access.Work mode: Hybrid Onsite Location(s): Arden Hills, MN, US, 55112 Additional Location(s): US-MN-Arden Hills Diversity - Innovation - Caring - Global Co... Show more

 • Promoted

Supervisor Regional Support

Anywhere Real EstateSaint Paul, MN, United States
Full-time

Regional Support Specialist Supervisor.The Regional Support Specialist Supervisor provides critical administrative, operational and customer service support to our branch offices, leaders, and agen... Show more

 • Promoted

Deputy Director of Human Rights and Labor Standards

City of Saint PaulSaint Paul, MN, United States
Full-time

Deputy Director Of Human Rights And Labor Standards.The Department of Human Rights and Equal Economic Opportunity (HREEO) is hiring a Deputy Director of Human Rights and Labor Standards to ensure f... Show more

 • Promoted

Hazardous Material Tech I

Clean Harbors, Inc.Roseville, MN, United States
Full-time

Attention to detail, able to take and follow direction, and to perform multiple tasks * Ability to interface with customers * Perform physical functions per job requirements * Successfully complete... Show more

 • Promoted

Director of Social Services

Southview Acres Health Care CenterSaint Paul, MN, United States
Full-time

Southview Acres Health Care Center is looking to hire a Director of Social Services!.Southview Acres Health Care Center is a Residential Health Care Facility that provides the highest levels of qua... Show more

 • Promoted

Assistant Program Director - US

MERRICK Industries, Inc.Saint Paul, MN, United States
Full-time

The primary duty of the Assistant Program Director is to lead and manage daily operations within the Utility Services department.This position ensures compliance with Program Policies, Procedures, ... Show more