Operations Assistant/Office Manager

Joining Henley & Partners

As the leading global citizenship and residency advisory firm, we specialize in helping our clients navigate the complex landscape of investment migration and citizenship planning.

Why choose Henley & Partners? Here's what sets us apart :

• Global Impact : Join a company that makes a tangible difference in people's lives. Our work enables individuals and families to broaden their horizons, access new opportunities, and secure a brighter future through alternative citizenship and residency options.
• Cutting-Edge Expertise : Be part of a team of industry pioneers and experts who are at the forefront of the investment migration field.

We provide innovative solutions and leverage our extensive network of international partners to deliver exceptional service to our clients.

• Dynamic and Diverse Culture : Immerse yourself in a truly global environment. With more than 40 offices spanning across continents, we foster a multicultural and inclusive workplace where ideas are valued, collaboration thrives, and personal growth is encouraged.
• Continuous Learning : We believe in investing in our employees' professional development. At Henley & Partners, you'll have access to ongoing learning opportunities, training programs, and industry conferences that will enhance your skills and expand your knowledge.
• Impactful Projects : Join us in working on high-profile projects that shape the future of investment migration. From advising governments on citizenship-by-investment programs to assisting high-net-worth individuals in achieving their global mobility goals, your work will have a direct impact on our clients and the industry.
• Work-Life Balance : We recognize the importance of maintaining a healthy work-life balance. Enjoy flexible working arrangements and benefits that support your well-being, ensuring that you can thrive both personally and professionally.
• but that's enough about us, let talk about you!

The primary role of the Operations Assistant / Office Manager is to provide administrative and clerical support to the office and team to ensure the efficient operation of the office by supporting a variety of tasks.

The Operations Assistant will be responsible for mid & low level operational issues and all relevant administrative support tasks for making the office fully functional.

Responsibilities :

• Completing all office management tasks;
• Ongoing organizational tasks;
• Travel arrangements for the team;
• Gathering data in Excel lists (diverse staff lists, payments, diverse contact lists, etc.);
• Create physical filing system, organize the electronic filing system for documents to be uploaded (for other staff members);
• Support the Managers in small, clearly defined project-related tasks;
• Representing the office in activities and alignments within the organization;
• Co-ordination of service providers;
• Perform special projects as needed by departments;
• Assisting with events the office may host;
• Assist with recruitment and onboarding processes;
• Take inventory and order office supplies as needed;
• Provide excellent customer service, maintain relationships with vendors, communicating with customers and vendors.

Qualifications :

• Minimum of 2 years of experience in Office Management;
• Proficient in Microsoft Word, Excel and PowerPoint;
• Strong written and verbal communication skills;
• Ability to work both independently and within a team environment;
• Experience interacting professionally with Clients and the team;
• Able to promptly respond to requests with accuracy and a courteous demeanor;
• Excellent interpersonal skills and self-awareness;
• Excellent relationship building skills;
• Having a strong work ethic and the ability to address multiple tasks in a short time frame and being able to stick to strict deadlines.

Join our team and be part of an organization that values innovation, fosters collaboration, and believes in the potential of its employees.

We offer competitive compensation, comprehensive benefits, and a dynamic work environment that encourages growth and personal development.

If you are seeking a challenging yet rewarding opportunity where your ideas can make a real impact, we invite you to apply today.

At Henley & Partners, we are committed to creating a diverse and inclusive workplace that values and respects all individuals.

We welcome applicants from all backgrounds and identities and encourage candidates who bring a unique perspective to apply.

We believe that our differences make us stronger and that diversity is essential to our success. We strive to create a culture where everyone feels included, heard, and valued, regardless of their race, ethnicity, gender, sexual orientation, age, religion, ability, or any other characteristic.

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