Experienced Office manager

JOB DESCRIPTION: Office Manager
OVERVIEW: WHAT YOULL DO
Provide office management and HR support to Deborah Brosnan & Associates. This includes
managing and overseeing the office, acting as the liaison between the accounting firm,
bookkeeping firm, and IT firm contracts, vendors, and providing HR support. Represent Deborah
Brosnan & Associates to all internal and external contacts in a manner consistent with Deborah
Brosnan & Associates professionalism and values.
Hybrid work is possible but sometime in the office is essential and required.
The office is located at 1725 DeSales St NW Washington D.C. and close to Farragut North and
Farragut West Metro Stations.
The company will consider full and part time applicants.
WHO WE ARE
Deborah Brosnan & Associates is a fast-paced and dynamic science and environment consulting
company, crafting innovative science-based solutions to environmental and climate challenges
for discerning clients worldwide. The company assists clients in private and other sectors to manage
environmental, ecological and climate-change risks. The company is on the front lines, driving
solutions that build resilience and that add value to our clients, communities, and the environment
globally.
The Company provides three main services:
high-level advising and due diligence expertise
design solutions to environmental risks
conduct environmental assessments and provide implementation expertise that engages
teams in field work, analyses, nature-based solutions, and other analysis as needed
The Company is a unique boutique consulting company, and a Woman Owned Small Business. The
Company has offices in Washington D.C. and the Caribbean. While we are a small group, we
have a broad reach and extensive experience working in the USA, Caribbean and
internationally Deborah Brosnan & Associates prides itself on providing a professional, ethical,
science-based, and high-quality service that meets the needs of clients while helping to sustain the
environment. Integrity, inclusion, respect, and trust-building are values that govern how the Company
operates.
DUTIES AND RESPONSIBILITIES:
Organize office operations and procedures
Maintain the office- including equipment, supplies, ordering, arranging any necessary
repairs
Liaise with vendors, building management, and others
Coordinate with IT as necessary
Liaise with bookkeeper and ensure that all items are invoiced and paid on time, and that
all timesheets, expenses, and credit card annotations are coordinated and submitted
Manage contracts with office vendors, service providers, and office lease
Manage office G&A budget, and ensure accurate and timely reporting
Provide general support to staff, contractors and clients
Assist in the onboarding process and issuing contracts for new hires/consultants
Address employee and contractor queries regarding office management issues (e.g.
stationery, Hardware, and travel arrangements)
Plan and assist in any in-house or off-site activities, e.g., celebrations, and conferences
Manage databases
Organize company events or conferences
Deal with correspondence, and maintain registrations and insurance
Assist in preparing letters, presentations, and reports
Attend meetings with senior management as needed
Assist the organizations HR function by keeping personnel records up to date, and
assisting in onboarding/offboarding of employees and contractors, oversee PTO, annual
reviews, 401(k), QSEHRA Health Reimbursement Administration,
Other related work as may be assigned.
QUALIFICATIONS:
At least 3 years experience in an administrative office management and HR roles
Knowledge of software (e.g., excel, word, quickbooks)
Good interpersonal and time management skills.
Attention to detail and problem-solving skills
Excellent written and verbal communication skills
Strong organizational and planning skills in a fast-paced environment
A creative mind with the ability to suggest improvements
KEY SKILLS:
Reliability and discretion
Adaptability
Communication, and relationship-building skills
Organizational skills
Problem-solving skills
Initiative
The desire and ability to make things happen
Budgeting skills
Attention to detail
Ability to work in a fast paced environment.
Applications
Please send resume and cover letter to
info@deborahbrosnan.com
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