Assistant, People Team

Admin Assistant, People Team

At Warner Music Group, we're a global collective of music makers and music lovers, tech innovators and inspired entrepreneurs, game-changing creatives and passionate team members. We turn dreams into stardom and audiences into fans. We are guided by three core values that underpin everything we do across all our diverse businesses : Curiosity, Collaboration, and Commitment. WMG is home to a wide range of artists, musicians, and songwriters that fuel our success. That is why we are committed to creating a work environment that actively values, appreciates, and respects everyone. We encourage applications from people with a wide variety of backgrounds and experiences.

About Our Team

The Recorded Music People Team drives business forward by partnering with leaders to build organizations and make decisions on employee-related objectives. Our team provides strategic people support, focusing on organizational development, performance management, and talent development to help employees grow at WMG. We act as a thought partner on business decisions in the workplace and provide general human resources support.

Your Role

The People Team Assistant supports Recorded Music business units by handling a variety of HR-related tasks. This role is crucial for delivering excellent employee support and taking guidance from HR Business Partners who manage relationships within the recorded music functions. As the primary point of contact for all HR inquiries, the Assistant ensures all HR tasks are managed professionally, efficiently, and promptly. This position offers a unique opportunity to gain insights into various aspects of the music industry, interact with employees at all levels, and actively participate in numerous HR initiatives and projects.

Here you'll get to :

• Be the trusted, first point of contact for employees and new hires across all U.S. offices (including New York, California, and Nashville), providing guidance on HR policies or escalating issues confidentially to the appropriate team member
• Deliver an exceptional onboarding experience by conducting new hire orientation, training all U.S. new hires on Workday and other core company systems, and ensuring a seamless start to their career
• Provide critical support for key HR processes, including performance planning, managing Visa processes, coordinating leave of absence documentation, and assisting with employee relations matters
• Manage the full employee lifecycle by partnering with Talent Acquisition and hiring managers to finalize onboarding plans and efficiently assisting with the exiting process, including conducting confidential exit interviews
• Own the integrity of our HR data by accurately updating and maintaining employee records in Workday (Note : This role involves significant time in Workday and requires strong attention to detail.)
• Prepare and update all essential HR and Financial reports and documents for the team
• Maintain and organize all confidential HR files and databases
• Collaborate across the People Team by actively participating in and supporting larger HR Initiatives and Learning & Development projects based on business needs
• Partner with the Student Programs Team on managing and coordinating the Emerging Talent Associate program
• Provide daily, dedicated administrative and operational support to larger People team

About You

Exceptional organizational and time management skills with a meticulous attention to detail. A proactive, results-oriented approach; you don't wait for direction and have a strong ability to execute and follow up to ensure tasks are complete. Demonstrated ability to multitask and thrive in a fast-paced, deadline-driven environment. Strong communication and interpersonal skills, with a professional and empathetic approach to building rapport with a diverse employee population. Proven critical thinking and problem-solving skills, with the ability to identify issues and resolve them efficiently and confidentially. High degree of accountability and the confidence to present ideas and insights to the team.

We'd love it if you also had :

About Us

As the home to 10K Projects, Asylum, Atlantic Music Group, East West, FFRR, Fueled by Ramen, Nonesuch, Parlophone, Rhino, Roadrunner, Sire, Warner Records, Warner Classics, and several other of the world's premier recording labels, Warner Music Group champions emerging artists and global superstars alike. And our renowned publishing company, Warner Chappell Music, represents genre-spanning songwriters and producers through a catalog of more than one million copyrights worldwide. Warner Music Group is also home to ADA, which supports the independent community, as well as artist services division WMX. In addition, WMG counts film and television storytelling powerhouse Warner Music Entertainment among its many brands. Together, we are Warner Music Group : Independent Minds. Major Sound.

This position requires a minimum of four days per week in the office. We value in-office collaboration and believe it's essential for talent development and fostering strong working relationships. Salary Range $21.00 to $23.00 Hourly Salary ranges are included for job postings where required by law. The actual base pay is dependent upon many factors, such as work experience and business needs. The pay range is subject to change at any time dependent on a variety of internal and external factors. Warner Music Group is an Equal Opportunity Employer.