Assistant Facilities Manager

Meet the company :

Our client, a prestigious High Net Worth Family Office, is seeking an Assistant Facilities Manager to support the management of a portfolio of luxury residential properties across Northern California. This individual will play a critical role in ensuring each property is impeccably maintained, with seamless coordination across projects, vendors, and day-to-day needs.

Key Responsibilities :

• Oversee and support facilities operations for a diverse portfolio of luxury residences.
• Report directly to the Director of Facilities and collaborate with other executive business partners.
• Manage vendors and contractors, from sourcing through project completion, ensuring exceptional quality and cost efficiency.
• Coordinate and oversee projects ranging from major property upgrades to detailed tasks (e.g., replacing AV systems, painting railings, or refinishing surfaces).
• Conduct property visits across Northern California to ensure consistency in standards and proactive maintenance.
• Serve as a key liaison between the family office and service providers, ensuring communication, follow-up, and accountability.
• Utilize a work order system to manage requests, track progress, and maintain accurate records.
• Work autonomously while staying aligned with leadership and facilities team members.
• Maintain detailed records of projects, budgets, and vendor performance.

Qualifications :

Additional Information :