Senior Accounts Payable Specialist

Senior Accounts Payable Specialist

$22.00-$26.00 / hour

Fully Onsite | Maitland, FL

About the Company

This commercial HVACR provider has been trusted for over 30 years, offering innovative heating, ventilation, air conditioning, and refrigeration solutions nationwide. Focused on customer service and reliability, they help organizations modernize, improve energy efficiency, and adapt to evolving standards. Led by a team committed to client success and innovation, the company values integrity, teamwork, and service excellence. They use advanced platforms for customized reporting, proactive maintenance, and scalable services, establishing themselves as a preferred HVACR partner.

About the Senior Accounts Payable Specialist Role

The Senior Accounts Payable Specialist manages high-volume invoices, leads reconciliations, and ensures tax compliance. Ideal for an experienced AP professional with strong attention to detail, proactive approach, and expertise with W-9s, 1099s, and vendor management.

Key Responsibilities of the Senior Accounts Payable Specialist :

Process 500-700 weekly invoices across multiple entities, ensuring accuracy and timely entry

Lead weekly vendor payment runs and maintain documentation of disbursements. Reconcile vendor accounts, resolve discrepancies, and keep ledgers.

Manage vendor onboarding and maintain accurate master records, including W-9 forms.

Oversee year-end 1099 reporting for compliance and timely submission

Act as primary liaison for vendor inquiries, ensuring prompt resolution

Support internal teams by troubleshooting invoice / payment issues and providing financial data. needed

Maintain AP inbox : review, route invoices, respond to vendor questions, and scan / upload documents. Support junior AP staff by sharing best practices. consistency

Collaborate with finance leadership on audits, month-end close, and process improvements.

Preferred Qualifications for the Senior Accounts Payable Specialist :

4+ years of full-cycle accounts payable experience, ideally in a high-volume, multi-entity environment

Strong knowledge of W-9 / 1099 requirements and experience with year-end reporting

Proficiency in Excel (including VLOOKUPs and pivot tables)

Familiarity with Sampro or AS400 systems is a plus

Proven ability to manage reconciliations, track variances, and maintain vendor relationships

This is an excellent opportunity for an experienced Senior Accounts Payable Specialist to join a growing, well-respected company in the commercial HVACR industry. If you're ready to lead key AP functions and bring structure and accuracy to a dynamic finance team-apply now!

Applicants must be authorized to work in the United States without sponsorship.

Click here to apply online

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