Accounts Payable Specialist

About Horwitz

At Horwitz, we've been delivering high-quality, forward-thinking mechanical solutions since 1918. With over a century of craftsmanship behind us, we are now one of the Twin Cities' most trusted multi-trade specialty contractors. Our team is driven by a culture of trust, continuous improvement, and doing the right thing-for our clients, our partners, and our people.

Position Overview

This role is vital to maintaining the financial health and operational flow of our construction business. The ideal candidate will have experience processing high volume accounts payable while supporting tax compliance, credit card reconciliation, and vendor relationships. Prior experience in the construction industry is highly preferred.

Key Responsibilities

• Accurately enter, route and process a high volume of vendor invoices (100-200 / day) in alignment with job cost accounting and company policies.
• Generate regular check runs and distribution of funds. Coordinate check runs with upper management to ensure proper cash flows.
• Manage daily exception reporting with financial institution.
• Manage and reconcile company credit cards and transactions, ensuring timely coding and supporting documentation.
• Collaborate with purchasing department, project managers and field teams to resolve discrepancies and validate purchase orders and receiving documents.
• Verify proper application of sales and use tax across multiple jurisdictions; research and apply correct tax rates when missing or unclear.
• Monitor and respond to vendor inquiries and statements; ensure timely and accurate payments to maintain strong supplier relationships.
• Assist with monthly and year-end close processes, including AP accruals and 1099 reporting.
• Support audits and internal reviews by maintaining organized and accurate AP records.
• Participate in process improvement initiatives for greater efficiency and accuracy.

What You Bring

Why Horwitz

At Horwitz, we invest in your growth and well-being. We offer a supportive, people-first culture, meaningful work, and opportunities for advancement in a company that's innovating and evolving every day.

Benefits