Professional Services Contract Administrator

Professional Services Contract Administrator

Begin a fulfilling career with the State of Indiana by joining one of the largest employers in the state, offering a range of opportunities across 60+ agencies. At the state, you'll find competitive compensation, a robust benefits package and a commitment to work-life balance. Most importantly, you'll have the chance to make a real and measurable impact on the lives of Hoosiers across Indiana.

The Indiana Department of Transportation (INDOT) provides a dynamic workplace that serves Indiana citizens, improves our state's quality of life, and enhances its economic opportunity. INDOT has a number of innovative programs and projects, including Public-Private Partnerships, Green Initiatives, and cutting-edge uses of materials and assets. As part of the State of Indiana, INDOT offers a competitive total compensation package, as well as outstanding work / life balance. Whether you are an established professional in the transportation field or just starting your career, INDOT has exciting and challenging opportunities for you.

Role Overview

This position supports the contracting group administratively and operationally. They directly support the monthly construction contract letting process, manage all administrative tasks for the group including outside communications, as well as ad-hoc tasks and projects. The position is key to free up time for other team members to create and let contracts. This position acts as the direct support for managing the office, contract letting, and bid analysis for the Contract Administration Division. Incumbent manages and approves the registration and Geotech reports for each letting as well as preparing and analyzing bid analysis reports and initiates investigation. Ensures the smooth operation of the office, the letting, the bid analysis as well as communication channels with external and internal customers

This position is located in INDOT's Central Office, Legal / Contract Administration Department.

This position traditionally starts at an annual salary of $39,000.00. Salary for this position may be commensurate with education and job experience.

A Day in the Life

The essential functions of this role are as follows :

• Provides complex administrative support to a department, agency, or facility.
• Makes program improvement recommendations to agency executives.
• Makes recommendations in developing new policies to facilitate the meeting of agency goals.
• Develops new methodology and structures for improvement of agency functioning.
• Researches and investigates program and procedural problems.
• Explains agency policy and procedures to interested parties.
• Follows-up on plans, programs, policies, and procedures to ensure uniform compliance.
• Investigates administrative problems that arise within the agency.

The job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Other duties, responsibilities and activities may change or be assigned at any time.

This position is exempt from overtime compensation for additional work hours which may be required to complete essential functions or other assigned work. Exempt employees may work more than 75 hours in a pay period without additional compensation and must report a minimum of 75 hours per pay period of work hours and / or paid leave taken to receive their base biweekly salary.

What You'll Need for Success

The ideal candidate in this role should minimally have either :

a Bachelor's Degree and 1+ year of experience, or

an Associate's Degree and 3+ years of experience, or

at least 5+ years of experience applying the below, outlined knowledge, skills, and abilities in a similar role.

Related certifications and coursework may be considered for education or experience.

You must meet the following requirements to be considered for employment :

Specialized knowledge of the theories, principles, and practices of administrative management

Extensive knowledge of department or agency programs

Working knowledge of state government administrative structure

Organizational skills with the ability to prioritize tasks effectively and multitask

Ability to coordinate the work of diverse professional and support personnel

Ability to effectively communicate, both orally and in writing

Ability to maintain cooperative work relationships

Ability to develop new, alternative solutions for encountered problems

Able to perform essential functions with or without reasonable accommodation.

This role may be utilized in a supervisory capacity based on agency needs.

Benefits of Employment with the State of Indiana

The State of Indiana offers a comprehensive benefit package for full-time employees which includes :

The State of Indiana is an Equal Opportunity Employer and is committed to recruiting, selecting, developing, and promoting employees based on individual ability and job performance. Reasonable accommodations may be available to enable individuals with disabilities to complete the application and interview process as well as perform the essential functions of a role. If you require reasonable accommodations to complete this application, you can request assistance by contacting the Indiana State Personnel Department at jobs@spd.IN.gov.