Sr. Administrative Assistant

Senior Administrative Assistant

We are searching for the best talent for an Sr. Administrative Assistant to support our GS Digital and Data and Service Excellence Team in New Brunswick, New Jersey.

Per our J&J Flex Policy, the expectation for this position is to work in office 3-4 days per week and work from home 1-2 days per week.

The Sr. Administrative Assistant is responsible for providing high-level administrative and organizational support to the Vice President, GS Data and Digital Capabilities and Service Excellence and other team members to be identified.

Key Responsibilities :

• Performing project coordination duties and administrative support for the Vice President, GS Data and Digital Capabilities :
• Complex and highly fluid calendar coordination, including scheduling and arranging meetings with internal and external partners
• Handling documents of a highly confidential and sensitive nature such as presentations, memos and correspondence, and expense reports
• Closely partnering with internal teams to create and distribute pre-reads and training materials
• Complex domestic and international travel arrangements
• Executive meeting support and large meeting coordination
• Leadership team meeting support, including scheduling, preparation and sharing of the agenda and pre-read, AV and catering support as needed
• Advanced proficiency with current technology platforms, including Excel, Outlook, PowerPoint, Word, and other tools
• Purchase order creation and submission; assist in quarterly accruals
• Fostering positive relationships while interacting with staff and various levels of management from within and outside of Johnson & Johnson to provide or gather information often of a sensitive nature
• Building strong relationships with Executive Assistant to ensure efficient and effective collaboration fostering an atmosphere of engagement as well as with other GS admins or other management team members
• Achieving results in the absence of day-to-day guidance
• Maintaining strict confidentiality and exercising independent
• Full understanding of the organization, practices, procedures, and operational policies of Johnson & Johnson
• Participate and contribute to key team meetings
• Experience with coordinating / managing in hybrid environment
• Ability to understand cross-regional cultural aspects and operate effectively

Qualifications : Education :

A minimum of a high school diploma required, and an Associate's or Bachelor's Degree is preferred

Experience and Skills :

Required :

A minimum of five years of experience as an administrative assistant

Ability to manage multiple priorities, maintain confidentiality, and operate with poise and professionalism in a complex, high-profile, and rapidly changing environment

Excellent oral and written communication skills

Preferred :

Ability to anticipate executive needs and collect or prepare information for executive review and action, with strong organizational skills and attention to detail

Experience with Workday, eMarketplace, Concur, Totality, Sharepoint, MS Teams

Computer and systems savvy

Experience supporting global organizations

Interpersonal, collaboration, analytical and problem-solving skills

Sound judgment and discretion with ability independently to assess and resolve complex situations and shift priorities as the need arises

Model for positive, "can-do" attitude and Credo values

Challenges the status quo, looks for and adopts best practices, embraces change

Demonstrates efficiency and comfort in a fast-paced environment

Johnson & Johnson is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, age, national origin, disability, protected veteran status or other characteristics protected by federal, state or local law. We actively seek qualified candidates who are protected veterans and individuals with disabilities as defined under VEVRAA and Section 503 of the Rehabilitation Act.

Johnson & Johnson is committed to providing an interview process that is inclusive of our applicants' needs. If you are an individual with a disability and would like to request an accommodation, please contact us at https : / / www.jnj.com / contact-us / careers or contact AskGS to be directed to your accommodation resource.

Required Skills :

Accountability, Administrative Support, Business Writing, Customer Centricity, Data Capturing, Detail-Oriented, Diary Management, Document Management, Filing Documents, Learning Agility, Microsoft Office, Office Administration, Process Oriented, Professional Ethics, Telephone Etiquette, Travel Planning, Typing

The anticipated base pay range for this position is :

$52,500 - $80,000

Additional Description for Pay Transparency :

This position is eligible for overtime. Subject to the terms of their respective plans, employees and / or eligible dependents are eligible to participate in the following Company sponsored employee benefit programs : medical, dental, vision, life insurance, short- and long-term disability, business accident insurance, and group legal insurance. Subject to the terms of their respective plans, employees are eligible to participate in the Company's consolidated retirement plan (pension) and savings plan (401(k)). Subject to the terms of their respective policies and date of hire, Employees are eligible for the following time off benefits : Vacation -120 hours per calendar year Sick time - 40 hours per calendar year; for employees who reside in the State of Washington -56 hours per calendar year Holiday pay, including Floating Holidays -13 days per calendar year Work, Personal and Family Time - up to 40 hours per calendar year Parental Leave - 480 hours within one year of the birth / adoption / foster care of a child Condolence Leave - 30 days for an immediate family member : 5 days for an extended family member Caregiver Leave - 10 days Volunteer Leave - 4 days Military Spouse Time-Off - 80 hours