Payroll Associate

Position Information

Position Title

Payroll Associate

Posting Category

Full-Time Staff / Management

Starting salary range

$46,645-$60,639

Faculty Position (if applicable)

About Harford Community College

Harford Community College (HCC) has been a vital part of Harford County since 1957. As a mid-sized, comprehensive institution, we're committed to delivering high-quality education and cultural enrichment to our community. Our mission is to provide relevant, accessible education and training that connects individuals to opportunities in an ever-evolving world. As an Achieving the Dream institution, HCC is part of a national network dedicated to enhancing student success in community colleges. To learn more about our vision and values, visit our website .

Affirmative Action and Equal Employment Opportunity Statement

Harford Community College is committed to the principles of Affirmative Action and Equal Employment Opportunity. It is the policy of Harford Community College not to discriminate against applicants on the basis of sex, gender identity, sexual orientation, race, color, religious creed, national origin, physical or mental disability, protected veteran status, or any other characteristic protected by law with regard to any employment practices. HCC is an EEO and ADA / ADAA employer, including disability and protected veteran status.

Benefits

Excellent benefits package, including 2 weeks paid college break, 15 days of sick leave, & 15 days paid vacation. Eligible for health, vision and dental benefits, flexible spending accounts, identity theft plan, and legal benefit plan. Receive paid basic life & long-term disability insurance; employee paid supplemental life insurance available. Participation is required the mandatory retirement plan & two optional retirement plans are available (403b with match after 1 year & 457b). Receive paid basic life & long-term disability insurance. Tuition waiver for HCC classes and tuition reimbursement are also available!

Job Description

The purpose of this position is to partner in the processing of payrolls for a variety of employee types using the college's ERP / Payroll system ensuring employees are paid timely and accurately.

This includes but is not limited to

• Receipt and review of supporting documentation, spreadsheets, and work-time-entry
• Audit, research and resolve data inconsistencies, issues & timekeeping records
• Balance payroll wages, hours and leave
• Collaborate with other departments to print and process payroll checks
• Complete payrolls with encumbrance and general ledger postings
• Scan, file, and maintain payroll documents
• Maintain spreadsheet of all payroll & benefit changes
• Ensure quarterly reporting of timekeeping compliance
• Enter and maintain wide range of data
• Manage Leave of Absence entries on timesheets
• Set-up and input all benefits deductions in ERP
• Facilitate campus-wide communications
• Prepare and submit bi-weekly federal and state tax filings, retirement contributions, and transmit electronic files
• Prepare reconciliations, journal entries, and payroll checks
• Handle direct deposit reversals
• Perform testing for system updates
• Reconcile and prepare tax data
• Participate in fiscal and annual year end processes
• Serve as back-up to Payroll Specialist on certain processes and training

Employees of Harford Community College, including instructors for online and virtual courses, must be residents of Maryland or the contiguous states of Delaware, Pennsylvania, Virginia, West Virginia or the District of Columbia; non-residents are expected to relocate to meet this requirement.

Applicants must be currently authorized to work in the United States, as the College does not offer Visa sponsorship for this position

Required Education

High school diploma or GED

Required Experience

Three years of experience in payroll, including basic knowledge of methods, techniques, principles, and procedures associated with payroll processing and compliance

Required Knowledge, Skills, & Abilities

Preferred Qualifications

Hours per Week

40 - 100%

General Weekly Work Schedule

Monday-Friday, business hours. Occasional overtime may be required.

Posting Detail Information

Posting Number

2025-071FSFA

Number of Vacancies

Open Date

Close Date

11 / 17 / 2025

Open Until Filled

No