Administrative Assistant 5

Administrative Assistant 5

Respect. Professionalism. Integrity. Accountability. Help protect the consumers of Washington state!

The opportunity : As the Administrative Assistant 5, you will play a pivotal role in supporting the executive director and executive commission office in all administrative practices to efficiently support program and operational administrative needs. You will provide a high level of administrative and executive support with strict confidentiality.

This position also supports the legislative and policy divisions and exercises delegated decision-making authority on administrative matters on behalf of the executive director. The work is dynamic, fast-paced, and central to the agency's leadership, demanding exceptional judgment, communication, and organizational skills. It's an excellent opportunity for someone who values variety, thrives in a collaborative, mission-driven environment, and takes pride in ensuring seamless executive-level operations.

Hybrid : Although this is a hybrid opportunity, the successful incumbent must reside within Washington state and must be available to report to the Lacey, Washington headquarters building as needed. Travel may be necessary to attend training, meetings, at other locations. The duty station for this position is UTC's Lacey headquarters office. Employees are not compensated for travel time between their residence and the duty station.

Our mission : To protect the people of Washington by ensuring that investor-owned utility and transportation services are safe, equitable, available, reliable, and fairly priced. Vision : We strive to achieve equitable and fair outcomes for both consumers and regulated companies. We prioritize inclusion and belonging in the workplace.

What we offer our employees : UTC fosters an environment of diversity, equity, inclusion and belonging, while striving to hire and retain a workforce from the communities we serve. We place importance on a healthy balance between personal and professional lives; offering flexible work schedules, wellness programs, and mobile / telework opportunities. Through the state, our employees (and their families) are offered options for medical, dental, vision and basic life insurance. We offer enrollment into the state retirement programs and a deferred compensation plan. Full-time and part-time employees are entitled to paid holidays and one paid personal holiday per calendar year.

Duties

What you'll do :

• Provide confidential executive administrative support to the executive director, including handling correspondence and representing them in meetings when delegated.
• Coordinate and manage executive director's calendar, prioritize appointments, and coordinate meetings. Coordinate and communicate with internal leadership or external partners, demonstrating sound judgement, responsiveness, and professionalism in all interactions.
• Organize meetings and events, including preparing agendas, materials, notes, and follow-up actions.
• Support program-wide administrative systems and records management, ensuring processes are efficient and compliant with agency standards.
• Draft, prepare, and track correspondence, reports, and presentations for the executive director.
• Serve as the HR liaison for coordinating recruitment, onboarding, and performance management documentation.
• Coordinate agency policy updates, ensuring accuracy, consistency, and timely completion.
• Coordinate travel, timesheets, purchasing, and expense approvals as needed.
• Participate in the Extended Leadership Team, coordinating agendas, scheduling and participating in meetings.

Additional responsibilities :

Qualifications

Required qualifications :

Knowledge, skills, and abilities :

Demonstration of :

Desired qualifications :

Supplemental Information

Read the following information completely : This position is represented by the Washington Federation of State Employees (WFSE). RCW 80.01.020 limits the UTC's ability to employ any person who owns stock in any company the UTC regulates or is otherwise financially interested in such company. Such interests include those of an employee's spouse.

How to apply : Interested in joining the UTC team? Click the Apply button at the top to begin! To be considered for further screening, ensure you attach the following documents to your completed application :

The initial screening of candidates will be solely based on the contents and completeness of the application, including answers provided to the Supplemental Questionnaire, along with the required attachments - letter of interest, resume, and references submitted as part of the application process. Resume will not substitute for completing the "work experience" section of the application or supplemental questionnaire.

If you have gotten this far and are thinking you do not qualify, consider again! Studies have shown that women and people of color are less likely to apply to jobs unless they meet every single qualification. At the UTC, we are dedicated to building a diverse and authentic workplace centered in belonging. If you are excited about this role but your experience does not align perfectly with every qualification in the job description, we encourage you to apply anyway. You