- Maintain a thorough understanding of all A / P functions, company policies and procedures, financial information systems and business relations, as well as external vendors
- Perform timely processing of all invoices from external vendors (both domestic and international) and ad hoc check requests for vendor invoices in the A / P system, by strictly following all internal policies and procedures
- Timely and accurately process employee Expense Reports and ad hoc employee payment requests, in accordance with reimbursement policy
- Verify the accuracy of vendor invoices, Expense Reports and ad hoc payment requests submitted for processing
- Research and resolve any discrepancies or issues related to vendor invoices, Expense Reports, and ad hoc payment requests;
coordinates with relevant employees or department heads to ensure any such discrepancies or issues are resolved in a timely fashion
- Proactively communicate and follow up with relevant employees and department heads in regards to invoices and payment requests containing discrepancies or issues until satisfactory resolution
- Prepare and distribute checks to vendors and employees in a timely and accurate manner
- Perform timely vendor statement reconciliations for both domestic and international vendors
- Maintain organized files of open and closed AP invoices in accordance with department standards
- Set up vendors, employees, and payment terms in Friedman / AS400 and in-house system
- Process and audit 1096 and 1099 Forms for submission to IRS
- Prepare cash voucher for refunds from vendors
- Research returned checks / credits for reconciliation and reconcile discrepancies
- Work closely with IT department to implement process improvements
- Create or update documentation of guidelines and procedures related to A / P workflows periodically as necessary
- Communicate with vendors and / or internal departments on past due invoices and other related issues
- Evaluate process flows within the A / P cycle and make ongoing recommendations for process improvement
- Perform other duties, analysis and projects as assigned.
Requirements
- Bachelor’s degree in Accounting or a business-related major from an accredited college is preferred
- 2-3 Years of Accounts Payable experience, manufacturing industry experience a plus
- Experience with a Friedman / Frontier a plus
- Strong work ethics and team player with excellent communication skills written & oral
- Experience in high volume accounting departments and ability to meet deadlines and work under pressure
- Strong personal organization and time management ability with attention to detail
- Possess a great attitude and good analytical skills and ability to multi-task
- Ability to understand follow directions and procedures precisely and consistently while maintaining focus and energy
- Possess high customer service orientation with vendors and internal customers
- Ability to deal sensitively with confidential material
- Proficiency in Excel, Windows and Word
- Adept to learning new software solutions and apply continuous process improvements
Benefits
- Medical and Dental Benefits substantially company-paid!
- Vision insurance
- 401(k) with company match
- Company-paid Pension
- Disability insurance
- Life insurance company paid
- Flexible spending account
- Paid time off
- Parental leave
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