Sr Staff Accountant

Benefits : 403b Matching - 5%

Medical, Dental & Vision

Paid time off

Training & development

Responsible for handling various aspects of accounting such as maintaining General Ledger (GL) accounts, administering and processing accounts receivable, reviewing ad posting accounts payable entries, billing, and collections, preparing journal entries, posting to GL, cash accounting including receipts. This position assists the accounting manager with the day-to-day, monthly, and year-end operations of the Finance department. The position reports to the Accounting Manager and operates under moderate supervision with moderate latitude for the use of independent judgment, discretion, and initiative.

Essential Job Duties :

• Review and post accounts payable and receivable entries in the accounting system, ensuring accuracy, timeliness, and proper program coding.
• Oversee and post banking activities, including deposits, transfers, and wire transactions.
• Post donations from the donor database to the account system.
• Monitor and follow up on outstanding receivables, researching and resolving discrepancies as needed.
• Review check runs prior to processing.
• Prepare journal entries for month-end close and other necessary adjustments.
• Reconcile all balance sheet accounts monthly and review for accuracy, addressing unusual items.
• Post cash receipts and accounts receivable invoices.
• Reconcile accounts receivable reports to the general ledger and aging reports.
• Assist with month-end and year-end closing procedures and annual audit preparation.
• Maintain fixed asset inventory and depreciation schedules.
• Assist with processing utility invoices and preparation of Meals on Wheels (MOW) food invoices.
• Produce analytical, historical, and comparative financial reports as requested.
• Submit draw requests for programs.
• Prepare monthly and quarterly grant reports for programs.
• Prepare invoices as required.
• Develop and maintain vendor and bidder lists.
• Maintain an organized electronic filing system for procurement and purchasing documentation.
• Maintain accurate records for the accounting department.
• Assist in creating, updating, and revising policies and procedures as needed.
• Process bi-weekly payroll.
• Research and respond to various accounting or financial inquiries as required.
• Adhere to OWBC ethical standards and professional conduct expectations.
• Demonstrate cooperation, diplomacy, honesty, and fairness in all interactions.
• Maintain regular and punctual attendance.
• Perform other duties as assigned or as needs arise.

Knowledge, Skills, and Abilities :

Minimum Qualifications :

Education and Training :

Experience :

Licenses / Certifications :

Mental / Physical Tasks (F= Frequent, O=Occasional, R=Rarely) :

| F | Standing- required when making copies, meeting people, moving from work area to work area | F | Handling- reports, vehicles, laptop, keys | F | Hearing / Talking / Listening-communicate with employees and others, answer the telephone, participate in meetings, give presentations | F | Fine Dexterity-operate computer, calculator, to write, mouse, projector tools | F | Sitting-performing work at a desk, while reading, writing, in meetings, driving, riding in a vehicle to sites and meetings | O | Kneeling / Crouching / Crawling-plug in equipment, when connecting PC components, plugging in cords, open lower desk drawers | F | Walking- from vehicle to site, area to area, to the copier | F | Bending / Twisting – to reach files, reports, handle paper, reach drawers | F | Grasping / Holding-holding binders, phones, tablet, work resources | F | Balancing – standing, reaching, driving | F | Lifting / Carrying-report binders, paper, laptop, supplies up to 45 lbs. | F | Vision-to drive and assist individuals in medical need | F | Pushing / Pulling – open / close file / copier drawers, open & close doors, roll top carriers | F | Foot Controls – driving | F | Driving –scheduled & unscheduled trips to and from meetings and sites | | Other | F | Reaching to answer phone, reach files, reports, plug in a laptop

Working Conditions :