Executive Assistant to CEO
San Jose StaffingSan Jose, CA, US2 days ago
Job type
- Full-time
Job descriptionCompany Description At Western Digital, our vision is to power global innovation and push the boundaries of technology to make what you thought was once impossible, possible. At our core, Western Digital is a company of problem solvers. People achieve extraordinary things given the right technology. For decades, we've been doing just thatour technology helped people put a man on the moon and capture the first-ever picture of a black hole. We offer an expansive portfolio of technologies, HDDs, and platforms for business, creative professionals, and consumers alike under our Western Digital, WD, WD_BLACK, and SanDisk Professional brands. We are a key partner to some of the largest and highest-growth organizations in the world. From enabling systems to make cities safer and more connected, to powering the data centers behind many of the world's biggest companies and hyperscale cloud providers, to meeting the massive and ever-growing data storage needs of the AI era, Western Digital is fueling a brighter, smarter future. Today's exceptional challenges require your unique skills. Together, we can build the future of data storage. Job Description We are seeking a Senior Executive Assistant (EA) for the CEO of Western Digital. Reporting to the CEO, you will partner closely with the CEO's Chief of Staff to execute his office. You will be required to structure a working model with another EA, to ensure coverage for the CEO across multiple time zones. You will be instrumental in ensuring the executive office operates efficiently and effectively. You will be a thought partner, and ambassador, managing a complex calendar. In this role, you will be trusted to work with the highest level of confidentiality, understanding the needs of a CEO while carefully balancing relationship building across the business, and with external stakeholders. You will need to be organized and innovative, while thriving in a fast-paced environment. You must have a can-do attitude, and be willing to roll your sleeves. Supporting a CEO for a company spread across the globe, you will need to be flexible with working hours, and self-time management will be necessary. Being able to work alone or as part of a team is vital. You will need the ability to ensure the CEO's office is easy to work with and approachable, whilst at the same time being able to balance competing priorities and ensuring the utmost level of professionalism. Written and verbal communication skills, taking initiative and attention to detail are imperatives as is having a sense of humor! Serving as the lead for the EA's who support the Executive Leadership Team (ELT), you will collaborate closely with all offices reporting to the CEO. Essential Duties & Responsibilities Calendar Management : ensure the CEO's time is used to best support the goals of his office and WD. You must be able to manage a complex calendar with ease, ensuring it is up to date at all times. + Travel : Manage the CEO's complex travel needs, including planning optimum travel arrangements, arranging ground transport and hotel arrangements, processing of passports, visas etc. + Briefing Documents : In partnership with the CEO's Communications team, you will manage briefing documents for key internal / external meetings and create briefing packets for business trips. + Communication : Facilitate seamless communication between the CEO and internal / external stakeholders. + Partnerships : Be proactive in working with the ELT EA community to address issues, manage schedule conflicts etc. + General Enquiries : Act as the source for enquiries into the CEO's office, ensuring timely responses, and the ability to refer routine matters to appropriate parties. + Tool Management : Manage expense reports, SOW's and PO's, and be savvy with WD's internal tools such as M365, Co-Pilot, OneDrive etc. + Board of Directors : Interaction with the WD Board of Directors, as required. + Projects : Partner with Chief of Staff on special projects, as needed. + Relationship Building : Build strong relationships across all levels of the organization and with key external partners. + Leadership : Cascade information to administrative team members as appropriate, while serving as the lead EA to EA's supporting other ELT members. + Community : Build the necessary communities to further drive your own development, and to support your peers across the business. Qualifications Required : Minimum of 10 years supporting a CEO or C-Level Executive of a large public company. + Experience in liaising with a Board of Directors for a large public company. + Advanced knowledge of desktop computer applications such as Outlook, Word, Excel, PowerPoint, One Drive, SharePoint. + Ability to carefully manage the time of the CEO, whilst ensuring his office is approachable and easy to deal with. + Highly organized, resourceful, and detail-oriented. + Thrives under pressure and adapts quickly to changing priorities. + Ability to prioritize and manage multiple tasks at the same time. + Proactive, resourceful, and solutions-oriented. + Ability to work unsupervised, and at a fast pace. + Utmost integrity and professionalism. + Must be a team player, able to work across multiple different teams. + Demonstrated ability to mentor and guide other admins, as well as partner with peers for shared success. + Executive presence and excellent judgment. + High emotional intelligence and interpersonal acumen. + Daily presence at WD's San Jose Great Oaks office is required, and the role may include some domestic and international travel. Skills : Excellent time management skills. + Excellent written and oral communication skills. Additional Information Western Digital is committed to providing equal opportunities to all applicants and employees and will not discriminate against any applicant or employee based on their race, color, ancestry, religion (including religious dress and grooming standards), sex (including pregnancy, childbirth or related medical conditions, breastfeeding or related medical conditions), gender (including a person's gender identity, gender expression, and gender-related appearance and behavior, whether or not stereotypically associated with the person's assigned sex at birth), age, national origin, sexual orientation, medical condition, marital status (including domestic partnership status), physical disability, mental disability, medical condition, genetic information, protected medical and family care leave, Civil Air Patrol status, military and veteran status, or other legally protected characteristics. We also prohibit harassment of any individual on any of the characteristics listed above. Our non-discrimination policy applies to all aspects of employment. We comply with the laws and regulations set forth in the "Know Your Rights : Workplace Discrimination is Illegal (https : / / www.eeoc.gov / sites / default / files / 2023-06 / 22-088_EEOC_KnowYourRights6.12.pdf) " poster. Our pay transparency policy is available here (https : / / www.dol.gov / agencies / wb / equal-pay-protections) . Western Digital thrives on the power and potential of diversity. As a global company, we believe the most effective way to embrace the diversity of our customers and communities is to mirror it from within. We believe the fusion of various perspectives results in the best outcomes for our employees, our company, our customers, and the world around us. We are committed to an inclusive environment where every individual can thrive through a sense of belonging, respect and contribution. Western Digital is committed to offering opportunities to applicants with disabilities and ensuring all candidates can successfully navigate our careers website and our hiring process. Please contact us at jobs.accommodations@wdc.com to advise us of your accommodation request. In your email, please include a description of the specific accommodation you are requesting as well as the job title and requisition number of the position for which you are applying. Based on our experience, we anticipate that the application deadline will be1 / 23 / 26, although we reserve the right to close the application process sooner if we hire an applicant for this position before the application deadline. If we are not able to hire someone from this role before the application deadline, we will update this posting with a new anticipated application deadline. #LI-BN1 Compensation & Benefits Details An employee's pay position within the salary range may be based on several factors including but not limited to (1) relevant education; qualifications; certifications; and experience; (2) skills, ability, knowledge of the job; (3) performance, contribution and results; (4) geographic location; (5) shift; (6) internal and external equity; and (7) business and organizational needs. + The salary range is what we believe to be the range of possible compensation for this role at the time of this posting. We may ultimately pay more or less than the posted range and this range is only applicable for jobs to be performed in California, Colorado, New York or remote jobs that can be performed in California, Colorado and New York. This range may be modified in the future. + If your position is non-exempt, you are eligible for overtime pay pursuant to company policy and applicable laws. You may also be eligible for shift differential pay, depending on the shift to which you are assigned. + You will be eligible to be considered for bonuses under either Western Digital's Short Term Incentive Plan ("STI Plan") or the Sales Incentive Plan ("SIP") which provides incentive awards based on Company and individual performance, depending on your role and your performance. You may be eligible to participate in our annual Long-Term Incentive (LTI) program, which consists of restricted stock units (RSUs) or cash equivalents, pursuant to the terms of the LTI plan. Please note that not all roles are eligible to participate in the LTI program, and not all roles are eligible for equity under the LTI plan. RSU awards are also available to eligible new hires, subject to Western Digital's Standard Terms and Conditions for Restricted Stock Unit Awards. + We offer a comprehensive package of benefits including paid vacation time; paid sick leave; medical / dental / vision insurance; life, accident and disability insurance; tax-advantaged flexible spending and health savings accounts; employee assistance program; other voluntary benefit programs such as supplemental life and AD&D, legal plan, pet insurance, critical illness, accident and hospital indemnity; tuition reimbursement; transit; the Applause Program; employee stock purchase plan; and the Western Digital Savings 401(k) Plan. + Note : No amount of pay is considered to be wages or compensation until such amount is earned, vested, and determinable. The amount and availability of any bonus, commission, benefits, or any other form of compensation and benefits that are allocable to a particular employee remains in the Company's sole discretion unless and until paid and may be modified at the Company's sole discretion, consistent with the law. Notice To Candidates : Please be aware that Western Digital and its subsidiaries will never request payment as a condition for applying for a position or receiving an offer of employment. Should you encounter any such requests, please report it immediately to Western Digital Ethics Helpline (https : / / secure.ethicspoint.com / domain / media / en / gui / 48999 / index.html) or email compliance@wdc.com .
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Executive Assistant • San Jose, CA, US
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