Administrative Assistant

Position : Administrative Assistant Location : Columbia, MO

Job Id : 2373 # of Openings : 1 Administrative Assistant Department : Nursing Program Location : Columbia, MO Type : Staff, Full-Time, Hourly Pay : $16.

50 to $17.95 per hour (Pay range may vary based on geographic location) Diversity Statement :

Columbia College is committed to creating an inclusive employee experience for all regardless of race, color, national origin, gender, religion, sexual orientation, age or disability.

The college maintains a safe place for open discourse; supports activities that promote diversity and inclusion; and overall, fosters a sense of community that welcomes everyone.

Job Summary : Assist in the day-to-day operations of the Nursing Program, including receiving and assisting students, faculty, and others, both in person and by phone and performing clerical and secretarial functions with accountability to the Program Director / Department Chair. Essential Functions :

• Perform job duties in accordance with Columbia College’s vision, mission and values, and contributes to the development of the Nursing Department.
• Practice superior customer service.
• Fulfill additional responsibilities as assigned.
• Display respect and civility to all constituencies in all communications.
• Attend work timely and on a regular basis during the established hours of operation; work additional hours as business necessitates.
• Front line support for the Nursing Program and faculty
• Answer incoming phone calls
• Field questions, referring questions to other personnel as appropriate, and assist students, faculty and others, both in person, through email, and by phone
• Document and distribute minutes for department and advisory committee meetings, and maintain permanent files, etc.
• Produce and distribute written communication to faculty, students, and others as appropriate
• Manages nursing application processes for ASN and BSN programs
• Assist with maintaining faculty application files, credentials, contacts, immunizations, license, CPR, clinical / lab evaluations and other records as needed
• Manages course clinical instructor / clinical site / lab / CCNN evaluations completed by students
• Ensure confidentiality of student records
• Serve as liaison for web page; Maintain website
• Maintain student records as follows : Admission data Medical records / admission physical forms Counseling records Student evaluation and progress records Attendance records Grade reports Clinical evaluations Student transcripts Reinstatement procedures Graduation survey 6-month alumni and employer surveys Scanning graduate files
• Maintain faculty work areas and program office with supplies, forms, etc.
• Manage student and faculty name badge process
• Assist director with the preparation of official reports required by local, state, national, professional, and accreditation organizations
• Assist director with various surveys, reports, etc., including assisting with mailing, receiving documents, and collating the data
• Produce and maintain various data in spreadsheets and reports
• Maintain budget including accounts payable, Marketplace, and Concur processing
• Supervise office assistant
• Coordinates new student orientations for all nursing programs
• Coordinate various nursing events with other departments to include invitations, programs, ordering food / flowers for the reception, and manage the nurses pinning and graduation
• Coordinate admissions testing procedures
• Coordinate third-party vendor exams, record keeping, computer lab reservations
• Coordinates NCLEX-RN application and graduation processes
• Perform other related duties as assigned

Position reports to : Program Director / Department Chair Required Core Competencies and Professional Experience :

• Ability to fluently read, write, and understand the English language.
• Proficiency with the following, but not limited to : active listening; speaking; writing; critical thinking; judgment and decision making;

monitoring; reading comprehension; time management; coordination; and management of personnel resources.

• Proficiency for using a variety of computer and technology-related software and equipment, including Microsoft Office products and database systems.
• Proficiency in using web-based technologies, including database systems.
• Ability to work independently and in a team environment, with or without direct supervision.
• Excellent communication, interpersonal, customer service, and organizational skills.
• Professional written and oral communication skills
• Computer / word processing skills including Word, Excel, Publisher, and the ability to learn new programs.

Preferred Core Competencies and Professional Experience :

Office experience preferred.

Eligibility for employee benefits and perks is determined by employment status. For more information please see . The offer of employment and assignment to duties is contingent upon a satisfactory criminal background check.

The information may include, but is not limited to, academic, residential, achievement, performance, attendance, disciplinary, employment history, credit history, driving history, and criminal history of public record.

Review of applications will begin immediately and continue until the position is filled. Columbia College is an equal opportunity employer.

In compliance with the Higher Education Opportunity Act (HEOA) and the Jeanne Clery Disclosure of Campus Security Policy and Campus crime Statistics Act (Clery Act), the Department of Campus Safety for Columbia College has provided the Annual Security and Fire Safety Report and crime statistics for the main campus and venues nationwide.

Columbia College is required to distribute this information to all current and prospective employees and students.