Accounts Payable Clerk

THE FAENA CULTURE

The FAENA Movement is one of culture, art and community. The FAENA Culture is steeped in the warmth and traditions of the south combining authentic and attentive hospitality with the world's finest amenities. We act as a catalyst in making dreams a reality with the collaboration of ideas. Creating carefully curated spaces paired with excellence in service to delight the most sophisticated guests as they are indulged by the FAENA Culture.

JOB OVERVIEW

Responsible for ensuring that all Accounts Payable transactions are posted regularly and payments to the vendors are generated on a timely basis. Shall also ensure that backup records for all accounts payable transactions are properly maintained. Responsible for processing all invoices and authorized check payments to vendors in accordance with Company's policies. Reconciles daily statements and month-end balancing of payables. The qualified candidate will be logical, detail oriented, able to handle multiple projects simultaneously, extremely professional and customer service oriented. This is an ideal situation for someone who's seeking to expand their skill sets and enhance their professional growth.

DUTIES AND RESPONSIBILITIES

• Set-up vendors in Birchstreet (payables system).
• Organize and sort incoming invoices (email & snail mail)
• Enter pending invoices in Birchstreet.
• Communicate with project accountants and project managers regarding invoices.
• Update, circulate and maintain construction project invoices folders.
• Maintain general and administrative expense invoice files.
• Process general conditions and SG&A expense invoices.
• Complete the processing and posting of approved invoices in Birchstreet.
• Select invoices for payment.
• Conduct inquiries into Birchstreet Accounts Payable and generate Birchstreet and Oracle reports.
• Generate 1099 s (includes ongoing maintenance of vendor records).
• Participate in month-end account reconciliations and prepare audit documents.
• Keep lien releases log current and reconciled to constructor payment applications.