Facilities Assistant

Facilities Coordinator

Assist with coordinating telephone service requests for the department. Submit work orders and service requests under the direction of the Senior Facilities Staff. Provide logistical support via ticketing system for facility projects, including scheduling, materials pickup, and basic follow-up. Support the departmental space planning process by maintaining records and preparing information for review by the Senior Facilities Staff. Assist with project documentation, tracking, and communications. Help process proximity card access and key requests by collecting required forms and forwarding for approval. Perform basic lock programming and report issues to the Senior Facilities Staff. Distribute communications to building occupants regarding outages, safety procedures, and emergencies. Maintain and update building contact lists as directed. Inventory and Surplus Support Assist with tagging assets and maintaining asset records. Help compile data for the annual inventory certification. Collect surplus items from labs / offices and transport to storage or disposal areas. Maintain surplus area in an organized condition. Lab Supply and Technical Support Assist with procurement requests for laboratory and office supplies and equipment. Organize and restock supply areas. Support assembly, repair, and delivery of lab equipment under the Senior Facilities Staffs supervision. Assist in setting up experiments and equipment for classroom laboratories and students. Help enforce safety protocols by monitoring supply usage and reporting concerns. Space Management Assistance Gather and verify room occupancy and usage data for annual space certification. Update space records in departmental systems under direction. Help identify and report needed repairs or improvements in teaching labs, research labs, and offices. Other Duties Provide general facilities support such as posting notices, assisting with event setup, or escorting vendors. Perform related duties as assigned by the Senior Facilities Staff or department leadership.