Billing Coordinator (Must have law firm exp)

Job Title - Billing Coordinator

Company Location - Dallas, TX

Full-Time, Fully Remote, with expectation to go into office on 'As Needed' basis

Pay -70-90k, DOE (Overtime Eligible) - Non Exempt

Job Summary of the Billing Coordinator position

Integr8staff seeks an ambitious Billing Coordinator for an established law firm in Dallas, TX. The Billing Coordinator reports to the Billing Manager and will support billing for 10-15 attorneys based on the Eastern and Midwest US. The Billing Coordinator is responsible for full-cycle billing (distributing prebills, processing revisions, submitting and posting invoices) and will assist with some collection activities.

Responsibilities of the Billing Coordinator position

Manage all phases of the billing cycle using Aderant, CMS and Elite E-Billing Hub billing software.

Prepare invoices according to attorney and client billing guidelines.

Respond to inquiries and requests for invoices, reports, and adjustments.

Print and send paper prebills through FedEx (for attorneys who request paper).

New partner orientation (discuss billing deadlines and prebill review options).

Filing paper prebills and shipping to offsite storage.

Coordinate prebill audit requests and pull paper prebills from local files or offsite storage.

Prepare invoices according to attorney and client billing guidelines.

Communicate effectively with attorneys and staff as the expert in all billing matters.

Prepare ad-hoc reports, providing analysis of financial and historical data.

Resolve complex billing issues by working with the Billing Attorney and clients.

Respond to inquiries timely and effectively.

Analyze invoices to ensure compliance with Firm policies and client billing guidelines.

Prioritize and meet aggressive deadlines while handling a high volume of work.

Build, maintain, and deliver professional customer service and maintain positive working relationships with all internal and external contacts.

This position requires routine communication with firm attorneys, client contacts, and other personnel, both inside and outside the firm.

Proactively recommend improvements to existing processes.

Requirements of the Billing Coordinator position

Three (3) years of billing experience with mid-large size law firm

Must be experience with Aderant / CMS, Elite, or similar software

Basic typing skills (at least 40 wpm)

Must be proficiency with Outlook, Word and Excel

Excellent oral and written communication skills

Ability to interact with attorneys, staff, and clients in a professional manner

Ability to work independently

Ability to prioritize tasks and complete work within established deadlines

Experience with E-Billing Hub or Bill Blast

Experience with various e-billing vendor portals (e.g., Legal Exchange, Tymetrix, CounselLink)

Bachelor's Degree Preferred

Overtime will be required on occasion as the workload demands.

Updated resume is required for consideration. Only Local candidates will be considered - Position does not offer relocation or visa sponsorship.