Executive Assistant, Food & Beverage

Executive Assistant Food & Beverage

Reporting to the Vice President of Food & Beverage (F&B), the Executive Assistant F&B provides high-level administrative and professional support to the executive team. Enhances these executives' effectiveness by executing various complex administrative duties requiring thoughtfulness, sensitivity, and discretion. Maintains poise in fast-paced situations and will be required to use independent judgment and initiative in the planning, organization, and performance of confidential and time-sensitive administrative assignments.

Essential Duties And Responsibilities

• Plans, schedules, and organizes the executive's Outlook calendar and related business activities; coordinates day-to-day activities; manages schedule conflicts and challenges; provides daily itineraries.
• Composes, prepares, and proofreads highly accurate correspondence, presentations, and reports. Prepares information needed for business reports and presentations as directed, including all supporting documents, charts, spreadsheets, etc.
• Serves as a diplomatic gatekeeper that effectively filters internal and external calls, visitors, and other inquiriesacts as a liaison for visitors, including contacting and escorting as needed.
• Tracks financial expenditures, including receipt collection, reimbursement follow-ups, charge contesting, and credit card reconciliation.
• Conducts research, prepares documents / correspondence and communications, and gathers information on various topics to support executive decision-making processes.
• Works closely and effectively with key leaders, keeping them well informed of upcoming commitments and responsibilities and following up appropriately. Manages information flow through the department while always maintaining confidentiality. Represents F&B in internal and external meetings, as necessary.
• Manages administrative projects, ensuring on-time completion and accuracy of information. Coordinates the people and resources necessary to implement plans. Follows up with appropriate management on pending information and requests. Resolves obstacles to success through clear action plans and uses innovative problem-solving and critical-thinking approaches to recommend solutions. Ensures project objectives are met by monitoring and measuring progress; coordinates the people and resources necessary to implement plans.
• Manages and plans heavy travel itineraries for key casino executives and business partners, including all necessary arrangements and coordination of airfare, hotel accommodations, and transportation.
• Nurtures and supports internal and external vendor relationships.
• Performs other duties as assigned to support the efficient operation of the department.

Education, Experience And Qualifications

Knowledge, Skills And Abilities (Ksa)

Licenses, Certifications And Registrations

Physical Requirements / Working Conditions Environment

Reasonable accommodation will be made in compliance with all applicable law.

As one of the largest private employers in the Inland Empire, San Manuel deeply cares about the future, growth and well-being of its employees. Join our team today!