Payroll Specialist

ABOUT US

Loretto Hospital is a safety-net hospital that serves more than 33,000 patients each year from Chicago's Austin and surrounding communities. Established in 1923 as a not-for-profit community-focused healthcare provider, Loretto offers its community a unique patient-centered healthcare delivery system that promotes general wellness and education. The hospital staff are committed to providing the best possible medical care in a holistic, safe and comfortable resident environment. By empowering patients with knowledge and resources, Loretto Hospital strives to cultivate a culture of proactive medical management within the community, with the goal of increasing the quality of life for patients and community residents.

SUMMARY

We are looking for an Experienced Payroll Specialist to join our Accounting team. The Payroll Specialist is responsible for the preparation and the processing of the organizations hourly and salaried weekly payroll files using ADP Workforce Now and ADP Time & Attendance systems. In addition, the Payroll Specialist will work with the accountants to review and reconcile payroll related entries in the general ledger monthly, assist with the monthly close.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Ensure timely and accurate processing of weekly payroll transactions including salaries, benefits, garnishments, taxes, and other deductions.
• Update and upload all 401K, 403B retirement plans into plan websites and managing all collective bargaining union contributions
• Review exempt and non-exempt personnel timecards for accuracy and approvals.
• Reviews computed wages and corrects errors to ensure accuracy.
• Ensures compliance with federal, state, and local payroll, wage, garnishment, and best practices.
• Collect and analyze information to resolve payroll discrepancies
• Facilitates audits by providing requested payroll, withholdings, timecard records and documentation when requested.
• Identifies and recommends updates to payroll processing software, systems, and policies and procedures.
• Maintain accurate payroll records information by collecting, calculating, and entering data into ADP, including reconciliation of all payroll accounts.
• Works closely with the Benefits Specialist to ensure accurate benefits deductions and record keeping.
• Process employee (new hires, terminations, changes, earnings, withholdings).
• Prepare various payroll reports by compiling summaries of earnings, taxes, deductions, leave disability and nontaxable wages.
• Respond to team members and team leader inquiries and requests regarding payroll matters.
• Review and reconcile payroll related entries in the general ledger monthly.
• Review the quarterly payroll tax reports for federal & state agencies as prepared by ADP for accuracy and agreement with the general ledger.
• Generate payroll reports for internal and external parties when required
• Works closely with the controller and accountants to produce accurate monthly financials.
• Responsible for all payroll related information as it pertains to all internal and external audits.
• Ensure the accuracy of weekly vendor disbursements
• Performs other duties and projects as assigned.

COMPLIANCE RESPONSIBILITIES

The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all responsibilities, duties and skills required of the personnel so classified.

For purposes of the American with Disabilities Act, "Job Duties" are essential job functions.

JOB REQUIREMENTS

Required :

Preferred :

WHY LORETTO

Competitive Compensation : Along with a competitive salary, Loretto Hospital offers a comprehensive, competitive benefits package including health, dental, vision, retirement savings plans, and paid time off.

Career Development : Loretto Hospital is a vibrant community of professionals dedicated to administering excellent patient care. Whether you are pursuing a career in allied health, support services, clinical or nursing support, or professional administration, Loretto Hospital is a tremendous place to grow as a health care professional.

Work Environment : As a not-for-profit, community-focused hospital, Loretto Hospital is truly a place where patients come first. We are seeking team members who not only support our mission, but who are customer service-driven and who desire to enhance the patient experience.