US Payroll Specialist I

US Payroll Specialist I

We are looking for a highly organized and motivated Payroll Specialist to join our Finance team. This remote position plays a key role in ensuring the accurate and timely processing of US payroll, while maintaining full compliance with all federal, state, and local tax regulations.

The ideal candidate is a collaborative team player with a strong eye for detail, excellent customer service skills, and a genuine interest in growing their career in payroll. They will have extensive experience in payroll administration, a solid understanding of payroll systems, and a strong commitment to delivering timely and accurate compensation in a fast-paced, tech-driven environment.

Key Responsibilities :

• Payroll Processing :
• Manage and process bi-weekly or monthly payroll for all employees (salaried, hourly, and contractors) in accordance with company policies and legal requirements.
• Calculate and verify regular wages, bonuses, overtime, and commissions, ensuring accuracy and timeliness of payments.
• Review timecards and approve any discrepancies or adjustments before payroll processing.
• Compliance and Taxation :
• Ensure compliance with federal, state, and local payroll regulations, including tax filings, benefits deductions, garnishments, and withholdings.
• Prepare and file quarterly and annual payroll tax returns (e.g., Form 941, W-2s, and state filings).
• Stay current with changes in tax laws and regulations, and implement any necessary adjustments to payroll systems.
• Payroll Reporting :
• Generate and distribute regular payroll reports to department heads, finance teams, and senior leadership.
• Reconcile payroll-related accounts, including general ledger entries and benefits accruals.
• Assist in the preparation of year-end reports, audits, and any other financial documentation related to payroll.
• Employee Inquiries & Support :
• Serve as the main point of contact for employees regarding payroll-related inquiries, including wage discrepancies, benefits deductions, and tax withholdings.
• Provide guidance on payroll policies, timekeeping procedures, and other related matters to ensure a seamless payroll experience for employees.
• System Administration :
• Maintain and update payroll systems, ensuring accurate employee data and deductions.
• Assist with payroll system upgrades, troubleshooting, and enhancements to improve efficiency and accuracy.
• Special Projects :
• Collaborate with HR, finance, and other departments on special payroll-related projects (e.g., acquisitions, system transitions, or process improvements).
• Assist in the implementation of new payroll technologies or software.

The Requirements :

Education & Experience :

Certifications :

Our Values

Benefits

The base salary range for this role varies based on location : the national range is $50,000-$78,000.

We are an equal opportunity employer and welcome applicants from all backgrounds, consistent with applicable laws. Employment is contingent upon successful completion of a background check, satisfactory references, and any required documentation.