Administrator Assistant

Office Manager and Executive Assistant

POSITION OVERVIEW (ROLE) :

The Office Manager & Executive Assistant at Vibe Restaurants plays a pivotal role in ensuring the seamless operation of the office environment while providing high-level administrative support to the President / COO and other senior leaders. This role is responsible for managing daily office operations, coordinating internal events, and executing administrative tasks such as scheduling, travel arrangements, and special projects. The Office Manager & Executive Assistant acts as a key point of contact for internal and external stakeholders, fostering an organized, professional, and collaborative workplace that aligns with Vibe Restaurants' commitment to operational excellence and team synergy.

ESSENTIAL JOB FUNCTIONS :

• Office Management
• Oversee daily office operations to maintain a clean, organized, and professional workspace.
• Manage office supplies inventory, place orders, and coordinate with vendors for timely restocking.
• Liaise with building management and service providers to coordinate maintenance and service of office equipment and facilities.
• Organize internal and external events, team meetings, and office activities to enhance workplace culture.
• Serve as the primary point of contact for vendors, building management, and external service providers.
• Coordinate and provide meals for office staff every Thursday.
• Maintain and update data in the DMA, Directory, Contacts list, and other internal systems or databases.
• Support onboarding by providing new hires with Vibe-branded attire, accessories, and Engine account setup.

2. Executive Administrative Support

3. Cross-Departmental Support

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