Administrative Assistant

Administrative Assistant

Netlist Inc. (NASDAQ: NLST) is a leading provider of high-performance modular memory subsystems and next-generation storage-class memory solutions. We specialize in cutting-edge technologies that enable innovation in AI, cloud computing, and enterprise infrastructure. Our product portfolio includes DDR4/DDR5 DIMMs, NAND-based SSDs, and advanced interconnect technologies such as CXL and PCIe.

Join our world-class engineering team and be part of shaping the future of memory and storage architecture.

Netlist is seeking a highly organized and detail-oriented Administrative Assistant to join our team. As an Administrative Assistant, you will play a critical role in providing comprehensive administrative support and project management for our legal team. You will be responsible for planning and managing day-to-day operations, coordinating projects, and ensuring efficient workflow.

Key Responsibilities:

• Calendar and coordinate meetings, which includes interfacing with outside counsel
• Take and distribute notes for meetings with in-house counsel, CEO/CFO, and outside counsel (including use of AI tools)
• Prepare Excel spreadsheets and trackers for Attorneys, as needed to support legal, litigation, prosecution-related work
• Maintain litigation case calendar in Outlook
• Assist with drafting, editing, formatting PowerPoint presentations for legal, licensing, and CEO/CFO meetings
• Maintain and circulate the internal Master Timeline of ongoing litigation
• Download pleadings and docket reports (via PACER) for all active litigation matters and maintain organized files in the Legal Drive
• Upload action items and assist Erin with follow-up to assigned owners
• Update and maintain the AppColl patent docketing system, which includes coordination with attorney and outside counsel/prosecuting firms
• Use Docket Navigator to assist with litigation and patent-related research requests from the Legal team
• Take over and execute the Legal Drive ? Legal Portal transition project
• Organize and coordinate logistics for on-site meetings with outside counsel and/or Board of Directors, including scheduling, catering, and on-site support
• General administrative support for Legal team and CEO/CFO as needed
• Other duties as assigned

Required Qualifications:

• Bachelor's Degree from an accredited college or university
• Advanced Microsoft Outlook, Word, and Excel skills, including logic and lookup functions.
• 1-3 years of administrative experience as an administrative assistant or in a similar role
• Strong organizational and time-management skills
• Excellent communication and interpersonal abilities
• Ability to multitask and prioritize effectively

Hourly Rate: $30.00 - 34.00 per hour