Executive Assistant

Tri Star Sports And Entertainment Group

Tri Star Sports and Entertainment Group is a renowned business management and family office firm serving high net-worth clients in the sports and entertainment industry. Tri Star provides comprehensive financial and advisory services including accounting, tax, tour management and wealth preservation strategy. We foster a culture of professionals who are committed to super serving our clients and their trusted advisors. Tri Star seeks to employ innovative methods to provide the highest level of accounting and business management services. We create a financial foundation and path to sustain growth and stability which allows our clients to focus on their fullest professional and personal goals.

Position Summary

This position requires a highly organized and creative individual who possesses strong initiative and can complete multiple projects in a deadline driven environment. This individual must be able to communicate effectively and understand the need to work in an integrated manner with other members of the department in furtherance of goals, objectives, and knowledge.

Job Essentials, Responsibilities, Duties

Administrative Tasks

• Coordinate and confirm scheduling of meetings/calls; maintain/update calendar for Executive(s); Maintain entire schedule process
• Receive and screen visitors/incoming calls to determine priority and provide detailed notice with information necessary to accurately execute meetings
• Coordinate travel arrangements, prepare itineraries, confirm details, finalize agendas and update calendars for Executive(s) and other Directors as assigned
• Assist with client and company projects as assigned
• Manage group calendar and HRIS additions
• Communicate with vendors as needed, such as IT and AV
• Assist the Employee Engagement team with the execution of company events
• Assist corporate team with tasks as assigned
• Review time entry and requests for any direct reports
• Assist HR with special projects related to employee offboarding and onboarding of new hires
• Contribute to designing and enhancing presentations, marketing materials, and overall office communication as assigned

Technical Tasks

• Maintain a high level of working knowledge in Excel, Canva, Adobe, and other relevant software
• Execute decisions, organize and delegate work to staff in the absence of Executive(s) as necessary
• Perform various highly sensitive and confidential executive and administrative support tasks as requested
• Project management and execution of any ad hoc tasks assigned by the management

Specific Job Knowledge, Skills, and Abilities

• Strong project management and organizational skills
• Superior verbal and written communication skills
• Advanced attention to detail skills
• Exceptional creative abilities, including light design skills

Qualifications

• Ability to reliably commute and report to the Tri Star office
• BS in Management or relatable degree
• 7+ Years as an Executive Assistant to C-Suite executives, preferably in the business management, family office, and/or entertainment industries
• Must have previous experience with complex schedules and calendar coordination, project management, and office management

What We Offer

• A collaborative, team oriented working environment
• Exposure to unique projects in a variety of industries
• Opportunities to contribute ideas and propose solutions alongside industry leading experts
• Competitive salary and benefits
• Encouraged work/life balance, including generous time off policies

At Tri Star, you will have the opportunity to work in fast-paced, ever evolving environment with dedicated professionals. As an integral part of our team, you help drive the company's success and help bring our client's vision to life, while having support to develop your skillset and grow professionally. If you thrive in high-pressure situations and are passionate about providing white glove service to clients, we would love to hear from you.

Tri Star Core Values

PERFORMANCE: We provide clients with excellent reporting and service

HONEST & INTEGRITY: We are transparent and accountable, always being truthful to staff and clients

TEAMWORK: We actively participate in group discussions, tasks, and projects

COMMITMENT: We are dedicated to our roles within Tri Star, the core values of the firm and the clients

TECHNOLOGY: We seek to capitalize on innovative technologies and contribute to positive change in the firm

This job description is not intended to be a comprehensive list of all requirements of this position. The salary offered to an applicant will be based on individual qualifications, skills, experience and education. The pay range is subject to change at any time based on various internal and external factors. This position is also eligible for performance-based bonuses and competitive benefits.