Executive Assistant

Company Description

Informa Festivals marks an exciting new chapter in B2B events, bringing some of the world's most influential creative, technology and business festivals together. We're combining prestigious brands like Cannes Lions, Black Hat, Money20 / 20, GDC and London Tech Week with cutting-edge marketing intelligence platforms and advisory services to deliver unmissable experiences and insights.

Our festival-led approach reimagines traditional B2B events, creating powerful, immersive experiences that drive innovation and industry advancement. Building on decades of expertise and powered by Informa's international reach, we're shaping the next generation of business festivals.

Job Description

This role is based in our Santa Monica, CA office

The Executive Assistant will provide comprehensive, high-level support to President of GDC while also managing travel and expense coordination for the Gaming leadership team. This role requires exceptional organizational skills, discretion, and the ability to anticipate needs in a fast-paced, global event environment. The ideal candidate will serve as a trusted partner to the executive team, enabling them to operate efficiently and focus on strategic priorities.

Key Responsibilities

Executive Support

• Manage Vertical Leader's calendar, including scheduling meetings, coordinating with internal and external stakeholders, and ensuring efficient time management
• Prepare meeting materials, take notes, and track action items for follow-up
• Draft correspondence, presentations, and reports on behalf of leadership
• Serve as the primary point of contact for Vertical Leader's office, managing communications and prioritizing requests
• Maintain confidential files and information with the highest level of discretion

Travel Coordination

Expense Management

Meeting & Event Support

Administrative Leadership

Qualifications

The Ideal Candidate

The ideal candidate will be a highly organized, proactive professional who thrives in a dynamic environment. They will demonstrate exceptional judgment, discretion, and the ability to build strong working relationships across all levels of the organization. They will be comfortable managing multiple competing priorities while maintaining composure under pressure. A service-oriented mindset, positive attitude, and commitment to excellence are essential qualities for success in this role.

Additional Information

The salary range for this role is $70k-$85k annually, plus 5% annual bonus

We believe that great things happen when people connect face-to-face. That's why we work in-person with each other, or with customers and partners, three days a week or more. When you're not spending time together in one of our offices or other workplaces - like at an Informa event - you get the flexibility and support to work from home or remotely.

We work hard to make sure Life at Informa is rewarding, supportive and enjoyable for everyone. Here's some of what you can expect when you join us. But don't just take our word for it - see what our colleagues have to say at LifeAt.Informa.com

Our Benefits include :

We're not solely focused on a checklist of skills. We champion energy and ambition and look for colleagues who will roll their sleeves up, join in and help make things happen. If it sounds like a match and you have most - although not all - of the skills and experience listed, we welcome your application.

If you would like to request reasonable adjustments or accommodations to assist your participation in the hiring process and, or in the advertised position, please inform the appropriate Talent Acquisition Partner for the role once they have been in touch. Your request will be reviewed and considered in confidence. At Informa, you'll find inclusive experiences and environments where all perspectives and backgrounds are welcomed. As part of this approach and our diversity and inclusion commitments, we are also formally an Equal Opportunities Employer. This means we base decisions on relevant qualifications and merit and do not discriminate on the basis of key characteristics and statuses, including all of those protected by law. Ask us or see our website for full information.

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This post will expire on 12 / 5 / 2025