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Administrative Coordinator

Administrative Coordinator

Pennsylvania StaffingPittsburgh, PA, US
24 days ago
Job type
  • Full-time
Job description

Administrative Coordinator

Are you highly organized, detail-oriented, and ready to be the go-to person for a dynamic team? Join us at Hillman on the 2nd floor in Shadyside as an Administrative Coordinator and play a key role in keeping our operations running smoothly.

What You'll Do :

  • Manage KRONOS : Ensure accurate timekeeping and scheduling for the unit.
  • Order Supplies & Equipment : From everyday essentials to specialized items, you'll handle pricing, purchasing, and tracking.
  • Support Leadership : Provide administrative assistance to unit leaders and help maintain efficient workflows.
  • Coordinate Maintenance Needs : Assist with upkeep and ensure the unit is always ready for success.

Why You'll Love This Role :

  • Be part of a collaborative team that values your input.
  • Enjoy a position where no two days are the same-your organizational skills will shine!
  • Make a real impact by supporting both staff and leadership in a fast-paced healthcare environment.

    • Responsibilities :

  • Plans conferences for department and department head.
  • Under general direction coordinates the workflow of employee(s) and provides administrative support of a complex and technical nature to single or multiple department or division.
  • Performs all responsibilities of an Administrative Assistant Sr.
  • Provides input to presentations and other department / supervisor work.
  • Reviews administrative procedures and operating practices and makes recommendations to increase efficiency.
  • Assists in recruiting, hiring, training, and evaluating the performance of employees.
  • Analyzes complex information requests and determines complex trends.
  • Develops reports for executive or department.
  • Develops and sends correspondence on behalf of department and department head.

    • Qualifications :

  • High school diploma or equivalent or associates degree.
  • 5 years experience in an increasingly responsible administrative support role required.
  • Ability to perform advanced functions in word processing, electronic mail / calendar, spreadsheet, presentation and database software.
  • Ability to use applicable MS Suite products.
  • Advanced knowledge of business processes and procedures.
  • Working knowledge of accounting and financial principles and functions.
  • Ability to analyze data. Ability to use discretion and independent judgment.

    • Licensure, Certifications, and Clearances :

    Act 34 UPMC is an Equal Opportunity Employer / Disability / Veteran

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    Administrative Coordinator • Pittsburgh, PA, US

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