Executive Assistant - Exec 2

Executive Assistant 2

The Minnesota Department of Natural Resources (DNR) is seeking an executive assistant to provide advanced-level administrative support functions to the Commissioner's Office. The executive assistant is part of a multi-person administrative support team that provides seamless coverage and support for all members of the Commissioner's Office. The successful candidate for this position will work collaboratively and independently, under limited supervision, to support the commissioner and deputy commissioner in the execution of their responsibilities. As part of the Commissioner's Office administrative team, the successful candidate will also support other executives and personnel in the office.

The duties of this position include :

• Strategic calendar management for the commissioner and deputy commissioner, including prioritizing meeting requests and proactively identifying and resolving scheduling conflicts.
• Anticipating the need for advance materials and travel associated with briefings, meetings, and other events and ensuring those needs are met in a timely manner.
• Tracking review and signature items and their due dates to help ensure timely completion. This includes assessing the readiness of materials for review by the commissioner and deputy commissioner and ensuring timely information flow among members of the Commissioner's Office and between the Commissioner's Office and others within DNR.
• Monitoring the commissioner's general email box and voicemail account, including triaging messages, assigning responsibility for responses, and processing daily mail.
• Making travel arrangements and completing expense reports.
• Helping to plan meetings and special events.
• Formatting and proofreading correspondence.
• Contributing to the overall function of the Commissioner's Office through general administrative tasks.

This position also represents the Commissioner's Office in communications and interaction with internal staff and external stakeholders. The successful candidate for this position must be highly motivated, function both independently and as an integral member of a team, anticipate and address issues proactively, and exercise prudent judgment in handling demanding, competing, and shifting priorities.

Minimum Qualifications :

Preferred Qualifications :

Additional Requirements :

AN EQUAL OPPORTUNITY EMPLOYER Minnesota State Colleges and Universities is an Equal Opportunity employer / educator committed to the principles of diversity. We prohibit discrimination against qualified individuals based on their race, sex, color, creed, religion, age, national origin, disability, protected veteran status, marital status, status with regard to public assistance, sexual orientation, gender identity, gender expression, or membership in a local commission as defined by law. As an affirmative action employer, we actively seek and encourage applications from women, minorities, persons with disabilities, and individuals with protected veteran status. Reasonable accommodations will be made to all qualified applicants with disabilities. If you are an individual with a disability who needs assistance or cannot access the online job application system, please contact the job information line at 651-259-3637 or email careers@state.mn.us. Please indicate what assistance is needed.