Accounts Receivable Specialist

Job Title : Accounts Receivable SpecialistJob Description

We are seeking a detail-oriented Accounts Receivable Specialist to join our dynamic team. This role is integral to our accounting department and involves handling customer payments, managing account discrepancies, and maintaining accurate financial records. This position promises a fast-paced environment where teamwork and integrity are paramount.

Responsibilities

Post customer payments by recording cash, checks, and credit card transactions.

Verify and enter transactions from lock box and local deposits to post revenues.

Post invoices to customer portals and manage account holds.

Update receivables by totaling unpaid invoices.

Set up new customer accounts and maintain files including addresses, emails, and contact numbers.

Verify D&B reports and credit references.

Maintain records by scanning invoices, debits, and credits.

Investigate and verify account discrepancies with sales, purchasing, customer service, and customers.

Resolve valid or authorized deductions by entering adjusting procedures.

Follow defined procedures to resolve invalid or unauthorized deductions.

Examine customer payment terms and history to resolve collections.

Coordinate and lead communications with sales representatives and customer contacts.

Keep information confidential to protect the organization’s value.

Update job knowledge by participating in educational opportunities.

Assist with other accounting department needs as required.

Exercise professional judgment and discretion at all times.

Essential Skills

Minimum of 4 years of high-volume, full cycle Accounts Receivable experience.

Proficiency in ERP systems, with AS400 preferred.

Strong skills in Microsoft Excel, including pivot tables and VLOOKUPs.

Additional Skills & Qualifications

Experience with accounts receivable collections and customer service.

Familiarity with accounting software.

Ability to conduct collections calls and perform analysis.

Work Environment

This is a 100% on-site role, requiring a presence five days per week at our headquarters in Richmond, CA. The work environment is fast-paced and values teamwork, integrity, honesty, and trust. As a family-owned company since 1988, we focus on innovation, sustainable packaging development, and providing superior service with competitive pricing.

Job Type & Location

This is a Contract to Hire position based out of Richmond, California.

Pay and Benefits

The pay range for this position is $24.00 - $28.84 / hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following :

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off / Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Richmond,CA.

Application Deadline

This position is anticipated to close on Oct 31, 2025.

About Aston Carter :

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.