Administrative Services Project Coordinator

POSITION DESCRIPTION

Swagelok Alabama | Central & South Florida | West Tennessee is the local authorized sales and service center for Swagelok Company, one of the most recognized brands in the industrial world. We help fluid move through some of the most critical systems on the planet, backed by 75 years of manufacturing excellence and an unwavering commitment to quality, innovation, and integrity.

The Administrative Services Project Coordinator brings the employee experience to life by managing recruitment, onboarding, internal communications, and key HR and administrative projects. This role supports the full employee lifecycle; from attracting and onboarding new talent to driving engagement, culture, and communication, ensuring every experience reflects our company’s mission, values, and standards of excellence.

As part of a cross-trained Administrative Services team, this role partners closely with the Administrative Services Coordinator to ensure seamless execution of culture and engagement initiatives. The Administrative Services Project Coordinator focuses on planning, communication, and alignment, while the Administrative Services Coordinator focuses on execution, logistics, and delivery, together ensuring the organization’s values are lived consistently across all touchpoints and that financial and administrative operations remain accurate, efficient, and well-coordinated.

COMPETENCIES

• Employee Experience : Creates a positive end-to-end experience throughout the employee lifecycle with a strong customer-service mindset.
• Project Coordination : Manages multiple priorities and initiatives simultaneously with precision and follow-through.
• Communication : Demonstrates exceptional written and verbal communication; effectively engages all levels of the organization.
• Team Collaboration : Builds trusted relationships and contributes to a positive, high-performing environment.
• Innovation & Initiative : Proactively identifies opportunities to enhance processes, engagement, and efficiency.
• Empathy & Judgment : Handles sensitive information with professionalism, discretion, and understanding.
• Results Orientation : Maintains focus on achieving quality outcomes in a timely and organized manner.

KEY RESPONSIBILITIES

Primary : Recruitment, onboarding, internal communication, and employee engagement exe.

Talent Acquisition & Onboarding

Projects & Communications

Employee Engagement & Experience

Secondary Focus : Accounting operations, and office administration (ordering, travel, facilities coordination).

Accounts Payable

Accounts Receivable

Compliance & Reporting

WORK ENVIRONMENT

EDUCATION AND EXPERIENCE