Administrative Assistant- Construction

Job Description

Job Description

Description : Position Summary :

The Administrative Assistant provides essential clerical and administrative support to ensure smooth daily operations within the office and field teams. This position plays a key role in organizing company records, coordinating communications, and assisting with reports and documentation. The ideal candidate will be highly organized, detail-oriented, and able to manage multiple priorities in a fast-paced construction environment.

Key Responsibilities :

• Provide administrative and clerical support, including answering phones, scheduling meetings, filing documents, and managing correspondence.
• Prepare and send reports, spreadsheets, and other project materials to engineers, municipalities, and internal departments.
• Perform data entry into spreadsheets and databases to keep project files accurate and up to date.
• Assist with vendor communication, purchase orders, and document preparation as needed.
• Maintain organized records of project logs, reports, and daily activity documentation.
• Track and log system activity, incident reports, and maintenance updates.
• Coordinate with field supervisors and management to ensure smooth workflow and timely completion of administrative tasks.
• Maintain confidentiality of sensitive company information and records.
• Support the management team with general office duties such as copying, scanning, and reviewing pipeline videos.

Requirements :

High school diploma or equivalent (Associate degree or certification in Office Administration, Business, or a related field preferred).

2+ years of administrative, assistant, or clerical experience; experience in a construction or utility environment a plus.

Strong computer skills with proficiency in Microsoft Word, Excel, and Outlook.

Excellent organizational skills and attention to detail.

Strong written and verbal communication abilities.

Ability to prioritize and manage multiple projects simultaneously.

Professional demeanor with a proactive, team-oriented attitude.

Job Type : Full-time

If you are ready to make a meaningful impact in a family-owned business that values dedication and quality work, we invite you to apply today!

Job Type : Full-time

Benefits :

401(k)

401(k) matching

Dental insurance

Flexible spending account

Health insurance

Health savings account

Life insurance

Paid time off

Referral program

Vision insurance