Community Associate

Community Associate

This position will not become available until after 11 / 20 / 25.

1. Set-up remote hearings via MS Teams for all Hearing Officers, which consist of sending MS Teams invite, preparing notices for the Hearing Officer's signature, entering case information into the VH SharePoint document sharing site.

2. Process all Guardian Ad Litem (GAL) requests for public housing tenant / occupant who is subject to an administrative hearing in the Office of Impartial Hearings (OIH) to the Civil Court of the City of New York.

3. Assist with the processing of Guardian Ad Litem (GAL) invoices for payment. Verify services rendered by ensuring that all information on invoices, Settlement Declaration, and related documents is correct. Email GAL, if necessary, to make corrections on their documentation. Update tracking logs with vital information pertaining to GAL requests.

4. Process all vendor payments in accordance with agency and citywide procurement guidelines.

5. Assist in the preparation of monthly and quarterly reports.

6. Order supplies for the OIH utilizing Oracle.

7. Serve as key person for entering information into a database indicating the outcome of continued hearings held daily by Hearing Officers.

8. Serve as back-up in processing Litigation Hold Notices from the Law Department Appeals Unit for Transcript / File requests.

9. Serve as back-up to produce requested copies of audio and video recordings of administrative hearings for transcripts, subpoenas and FOIL requests.

10. Serve as backup in the coordination and preparation of administrative hearing files for attorneys / representatives to review.

11. Assist at the receptionist desk, when needed, which includes, but is not limited to, processing all parties and witnesses scheduled for administrative proceedings, answering a high volume of telephone calls and instructing residents, grievants, participants, and applicants on the appropriate procedure for re-opening defaults. Set up first-time on and continued hearings.

12. Prepare Hearing files for microfilming of records.

13. Perform related duties.

Additional Information :

1. NYCHA employees applying for transfer, promotional, title or level change opportunities must have served a period of one year at current location and in current title and level (if applicable).

2. NYCHA residents are encouraged to apply.

3. NYCHA provides benefits that include a choice of medical coverage plans, deferred compensation plans and a defined pension benefit plan as a member of the New York City Employees' Retirement System (NYCERS). Please read this posting carefully to make certain you meet the minimum qualification requirements before applying to this position.