Document control specialist Jobs in Tempe, AZ

Job Description

Job Description

DRA Global Limited is an international multi-disciplinary engineering, project delivery and operations management group, predominantly focused on the mining, minerals, and metals industry.

The Group has an extensive track record spanning almost four decades across a wide range of commodities. Our teams have deep expertise in the mining, minerals, and metals processing industries, as well as related non-process infrastructure such as water, and energy solutions.

DRA covers all major mining centers with offices across Africa and the Middle East, North and South America, and the Asia-Pacific. We are seeking a Document Controller for our Arizona Office.

The Document Controller is Responsible for managing, coordinating, and maintaining all project documentation (internal and External) in accordance with specific project requirements. This role ensures the accuracy, quality, and integrity of documents, facilitating effective communication and compliance with industry standards, company and project policies and procedures.

Key Performance Areas (Responsibilities)

Technical Expertise

• Establish the Electronic Document Management System (EDMS) for a project in line with project specific requirements (supported by the Document Control and ICT Departments).
• Coordinate all activities related to the Document Control procedure.
• Explaining the project document process to the project execution team(s).
• Supports user requests for documentation and trains users in the EDMS System(s) deployed to the project.
• Receiving, tracking, and monitoring of incoming / outgoing Project documentation and maintaining electronic copies of project and vendor documentation.
• Adding documentation into the EDMS system(s), including :
• Engineering and project documentation Technical, drawings and Non-Technical Documentation (i.e. Month-end Reports, Weekly Reports, Correspondence, Minutes of Meetings, Memorandums, etc..).
• Vendor Documentation (where applicable).
• Project Specific Procedures
• Procurement and Contractual Documentation
• E-mails (as determined)
• QA / QC Reports and Documentation
• Payment Certificates and Invoices
• Managing the required review workflow processes for project documentation includes documents, drawings, VDR and including development of Distribution matrices.
• Managing the internal and external issuance of drawings and technical and non-technical documentation through the transmittal process.
• Generate reports from the EDMS system(s) to track document(s) status as required.
• Assist in supporting internal and external audits.
• Close-out Documentation
• Ensure the required handover documents are complete (both Native and PDF formats) in the correct folders and latest revisions for a streamlined handover.
• Ensure project documentation (Natives and PDF formats) is accurate. Documentation may include Engineering Technical, Non-Technical, Drawings, Vendor Documentation, As-Builts, various data books for each equipment or area and Maintenance Manuals.

Operational Function

Ensure all daily duties / Document Control activities are performed in accordance with the standards and procedures of DRA and any project specific prescribed requirements including EDMS Systems.

Stakeholder Relations

Ensures that interactions with all Stakeholders are conducted in professional and respectful manner.

Ensures that all relevant Stakeholders are kept well informed and up to date on status of project deliverables and any technical aspects within Document Control.

Ensures that DRA remains the Clients Engineering service provider of choice.

Personal Capabilities

Takes ownership and accountability for deliverables.

Proactive, results driven and committed.

Values innovation and diversity of ideas.

Positive – “Can Do” attitude and possess team player qualities.

Demonstrates initiative.

Always looking for opportunities to grow, improve capability and drives personal development.

Ability to work independently whilst considering the wider needs of the team.

Awareness of own skills and knowledge (knowing when you “don’t know”).

Ability to work under pressure, ability to multi-task, prioritizing workloads, and meet deadlines.

Must be able to work with a high degree of accuracy and significant attention to detail and possess excellent organizational skills.

Friendly disposition with excellent written and oral communication skills.

Present and conduct oneself in a respectable and professional manner.

Availability to be “in office” environment minimum 2-3 days per week.

Requirements

Education :

High school diploma or equivalent required.

Post-secondary certification in business administration, project coordination, or records management preferred.

Additional training or certification in Document Control or EDMS systems is an asset.

Experience :

Minimum 3–5 years of experience in a document control role, preferably in engineering, mining, construction, or industrial projects.

Experience working with engineering drawings, vendor documents, and contractual records.

Experience supporting project audits and handover deliverables.

Technical Skills :

Proficiency in Electronic Document Management Systems (e.g., Aconex, SharePoint, ProjectWise, Procore, or similar).

Strong Microsoft Office skills (Word, Excel, Outlook, Teams).

Familiarity with ISO 9001 and project QA / QC standards is advantageous.

Note : This position is hybrid to Phoenix, AZ with onsite presence required at our Tucson site

Employment type :

Permanent

Physical Requirements :

While performing duties of this job, you may be required to stand, sit in a stationary position 50% of the time, alternate between sitting and standing, push / pull as necessary, reach overhead or below shoulder level, kneel, squat, or stoop.

May be required on occasion to lift and carry items such as files, documents, or small packages, typically up to 10 -20 pounds.

Frequent use of hands and fingers to operate a computer keyboard and other office equipment.

Close visual acuity to perform activities such as reading, analyzing data, and working on a computer.

DRA Global is committed to building a diverse and inclusive workplace where everyone feels valued and supported. We believe that diversity strengthens our ability to reach our goals, enhances our reputation, and helps us attract, engage, and retain great people.

We welcome applications from individuals of all backgrounds, regardless of gender, age, disability, ethnicity, or any other characteristic. Our values — People, Safety, Trust, Integrity, Excellence, and Courage — reflect our ongoing commitment to equal opportunities and an inclusive culture.

Monday - Friday, 8-5pm