Graphic design assistant Jobs in Atlanta, GA

Executive Assistant

We are looking for a dynamic, detail-oriented, and proactive Executive Assistant to provide high-level administrative support to the VP of PDMS-Design. Additional admin support you'll be a key partner in helping our leaders and team operate efficiently and stay focused on what matters most. You will perform a wide range of tasks, handle details of a confident and critical nature, while using your experience to proactively address potential problems and ensure an efficiently functioning team.

Preference for candidates in Boston, MA to work hybrid / remote from our Boston office.

Responsibilities

• Manage calendars, schedule meetings, and coordinate travel arrangements
• Tracks executive expenses and generates expense reports. Submits expense reports in a timely manner. Understand budget timelines and deadlines
• Collaborate with the leadership team as needed to prepare agendas and meeting materials, document meeting minutes, track action items, and follow up on deliverables
• Plan and coordinate virtual and in-person events and meetings on and offsite, including preparation of meeting materials, logistics, venue, activities, and catering
• Maintain email aliases, distribution lists, and shared directories, including maintaining permissions
• Collaborate flawlessly with other executive team admins to execute on scheduling meetings and coordinate organization-wide events
• May serve as point person for departmental purchases, including but not limited to PC tracking and overall asset management
• Support executive and leadership offsites, with availability for international travel up to 20%
• Collaborate with outsourcing teams on staffing orders, contracts, and ensure local compliance
• Raise purchase orders, verify invoices, and process payments for CW costs and expenses
• Utilize Supplier Central portal to raise purchase orders, onboard vendors, and track approvals, orders, and invoices from start to finish
• May serve as point person for departmental purchases, including but not limited to PC tracking, vendor management, and overall asset management

Minimum Qualifications

The Ideal Candidate

About Autodesk Product Development and Manufacturing Solutions

Autodesk gives you the power to make anything. If you've ever driven a modern car, admired a towering skyscraper, used a smartphone, or watched a great film, chances are you've experienced something amazing that was designed and made with Autodesk software. The Autodesk Product Design and Manufacturing Solutions (PDMS) portfolio focuses on the product development lifecycle from design and validation to production engineering, manufacturing execution, and operations. We develop the tools that help millions of professionals and students around the world design and make great products.