Project Administrator

Project Administrator

ZGF is seeking a Project Administrator to join our team in our Denver office. We are looking for self-motivated people who are reliable administrators with a strong work ethic and excellent communication skills.

For our newest office, we are looking for candidates with a growth mindset and willingness to be flexible, ready to dive in wherever a need arises.

As a Project Administrator , you will

• Prepare, process and track all project-related documents including : fee proposals, contracts, change orders, document releases, payment applications and certificates of substantial completion
• Route Submittals, RFIs and other documents for issuance and maintain accurate logs per established system
• Create, proof, edit, copy and distribute general and project-related correspondence (letters, meeting notes, transmittals, reports, estimates, graphs, charts, schedules, etc.)
• Set up and maintain project files per established procedures
• Provide and coordinate presentation materials using Word, InDesign or Affinity Designer, PowerPoint
• Coordinate, schedule, and support project meetings, including room setup, coordination of food and beverage needs and conference room cleanup
• Actively contribute to the administration team to enhance skillsets, meet goals, and collaborate on solutions
• Arrange travel and associated logistics
• Accurately route and handle incoming and outgoing calls, emails and shipments
• Assist with general office and front desk duties, as needed to support the administration team

Qualifications :

• Bachelor’s degree preferred
• Minimum of 3-4 years of mid-level administrative experience, preferably some within the A / E / C field
• Meticulous organizational and filing skills
• Must be articulate with superb written and verbal communication skills, including excellent spelling, grammar and typing abilities
• Able to work independently and efficiently under pressing deadline situations while maintaining good working relationships with teams and staying abreast of daily work requirements
• Ability to demonstrate flexibility and contribute however possible to support project and firm objectives
• Ability to work in multiple computer programs simultaneously
• Proficiency in Microsoft Office Suite required
• Proficiency with Microsoft Teams preferred
• Aptitude for learning new software
• Knowledge of architectural / engineering terminology a plus

Base Salary Range

60,000 / yr - $80,000 / yr

Benefits

ZGF Employees Enjoy Medical, Dental and Vision coverage with a generous employer contribution, HSA with employer contribution, 401k with employer match, 4 weeks of PTO and 10 paid holidays per year, paid parental and family leave programs and a hybrid work environment.