Accounts Specialist

Finance Department Assistant

Performs professional administrative staff work assisting finance department with payroll, accounts payable, purchasing, fixed assets, cashiering and clerical tasks in accordance with City guidelines. Work is performed under the supervision of the Accounting Manager.

Essential Job Functions :

• Assists with routine accounting duties : accounts payable, and other accounting functions as required.
• Assists with payroll processing : maintenance of personnel payroll records and time and attendance system, set up direct deposits, deductions, and pensions on computerized payroll system, verify accuracy and compliance with federal, state and local rules and regulations.
• Performs accounting and reconciliation of fixed assets : enter, maintain and organize the fixed asset module.
• Maintains detailed property and equipment records.
• Processes travel requests, to include verification of funds, accuracy and reservations.
• Assists with purchasing duties : process purchase requisitions, vendor communication, and other purchasing duties as required.
• Coordinates and performs physical inventory of fixed assets on a regular basis, reconciles submitted / collected inventory data to property records.
• Performs cashiering and customer services duties, including assisting customers by telephone and in-person.
• Reconciles and completes simple postings to spreadsheets or financial software.
• Prepares special and regular periodic financial reports as requested; assists supervisory personnel in the analysis of financial data and in the preparation of regular and special fiscal reports.
• Cross-trains and acts as back up for other staff in the Department / Division.

Knowledge / Skills / Abilities :

Education, Experience, Licenses and Certifications :

Education and Experience : High School Diploma from an accredited high school or possession of an acceptable equivalency diploma is preferred, supplemented by successful completion of some college courses in accounting. Three (3) years of clerical experience, including one (1) year customer service and experience utilizing payroll and an A / P system preferred.

Licenses and Certifications : None

Emergency Response Responsibility : Every City employee has emergency response responsibilities, though not every position will require routine assignments during an emergency event. All employees are subject to recall around the clock for emergency response operations, which may require irregular work hours, work at locations other than the normal work location, and may include duties other than those specified in the employee's official job description. Assignments in support of emergency operations may be extensive in nature, with little advance notice, and may require employees to relocate to emergency sites with physically and operationally challenging conditions.

Vets Preference Statement : The City of North Port, FL is an Affirmative Action / ADA / Veterans' Preference and Equal Opportunity Employer. Women, Minorities, and Persons with Disabilities are Encouraged to Apply.