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Administrative Assistant

Administrative Assistant

American Building Group LLCPortland, ME, United States
10 days ago
Job type
  • Full-time
Job description

Benefits :

Bonus based on performance

Flexible schedule

Free food & snacks

Opportunity for advancement

Paid time off

Training & development

Competitive salary

We are a local construction company looking for an Administrative Assistance to work in our Portland, ME office, Monday through Friday.

A brief description of the responsibilities of the office assistant are as follows :

  • Communications with clients through phone, email, and during in person meetings.
  • Maintaining and processing light accounting projects that include data entry, payroll,

A / R and some A / P, in a timely manner.

  • Assisting with document preparation and filing of proper forms with the various municipalities.
  • Reconciling month end financials.
  • Maintaining accurate staff, contractor, and client files.
  • Printing, copying, and creating necessary documents for projects.
  • Maintaining accurate timeclock records, assigned tasks and daily logs through Buildertrend.

    • Buildertrend is a construction-based software program. Must have an interest in learning this program.

  • Assist in managing various schedules for multiple projects as needed.
  • Obtain quotes from vendors for projects in que.

    • We are looking for someone with the following qualifications :

  • Minimum 1-year reception / administrative experience.
  • Intermediate knowledge of Quickbooks online platform.
  • Intermediate knowledge in Microsoft Office applications including Excel and Word.
  • Ability to work individually and as part of a team.
  • Problem solving skills and impeccable attention to detail.
  • Excellent verbal and written communication skills.
  • Ability to multitask, manage time wisely, and work under pressure.
  • Knowledge of Social-Media, and Sketchup software a plus. Willing to train the right person.

    • Physical Requirements

  • Must be able to sit and / or stand for up to 8 hours per day
  • Must be able to bend down to reach items in cabinets
  • Must be able to lift up to 5 lbs at a time

    • Competitive pay rate to be based on experience.

    Call for more information 207-800-7422 or email americanbuildinggroup@yahoo.com

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    Administrative Assistant • Portland, ME, United States

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