Administrative Assistant 5

Administrative Assistant

Begin a fulfilling career with the State of Indiana by joining one of the largest employers in the state, offering a range of opportunities across 60+ agencies. At the state, you'll find competitive compensation, a robust benefits package, and a commitment to work-life balance. Most importantly, you'll have the chance to make a real and measurable impact on the lives of Hoosiers across Indiana.

Indiana Department of Environmental Management (IDEM)

Our mission is to implement federal and state regulations to protect human health and the environment while allowing the environmentally sound operations of industrial, agricultural, commercial, and governmental activities vital to a prosperous economy. We issue air, water, and solid and hazardous waste permits that restrict discharges to environmentally safe levels. Staff members inspect and monitor regulated entities; provide compliance and technical assistance; monitor and assess air, land, and water quality; use enforcement actions as necessary to ensure compliance; and respond to incidents involving spills to soil or waters of the state.

Role Overview

As an Administrative Assistant in the Air Permits Branch, the person in this position will plan, organize, and perform a variety of administrative activities related to air permitting.

Essential Job Responsibilities

• Plan, organize, and perform a variety of administrative activities related to air approvals, including notifying internal and external parties of draft, proposed, and final permit actions according to established Standard Operating Procedures.
• Convert assigned documents from various electronic formats to PDF format.
• Enter a wide variety of information into Air Permits Tracking Database.
• Coordinate with staff to post Legal Notices to IDEM website.
• Maintain Database for Permits Notification List.
• Retrieve documents out of Sharepoint, copy them to the appropriate areas, and complete tasks following Sharepoint protocols.
• Make electronic documents available to the public using several repositories, which include : Virtual File Cabinet, Internet, SharePoint, Shared drive.

Preferred Experience

Requirements

Salary Statement

The salary for this position traditionally starts at $31,668.00 but may be commensurate with education or work experience.

A Day in the Life

The essential functions of this role are as follows :

What You'll Need for Success

The ideal candidate in this role should minimally have a :

Supervisory Responsibilities / Direct Reports

This role may be utilized in a supervisory capacity based on agency needs.

Benefits of Employment with the State of Indiana

The State of Indiana offers a comprehensive benefit package for full-time employees which includes :

Equal Employment Opportunity

The State of Indiana is an Equal Opportunity Employer and is committed to recruiting, selecting, developing, and promoting employees based on individual ability and job performance. Reasonable accommodations may be available to enable individuals with disabilities to complete the application and interview process as well as perform the essential functions of a role. If you require reasonable accommodations to complete this application, you can request assistance by contacting the Indiana State Personnel Department at jobs@spd.IN.gov.