Police Records Clerk I or II

GENERAL PURPOSE

Performs a variety of complex clerical duties and analyses to ensure the proper documentation and reporting of criminal activity, and to expedite the administrative processes of criminal justice.

ESSENTIAL FUNCTIONS

Promotes and follows the City's mission statement, values and expectations.

Receives paperwork and official documents containing information on criminal activity, traffic violations, traffic accidents, and other related duties of the Police Department; scans documents and uploads images to computer database; prioritizes paperwork for data entry; retrieves audio files and documents; enters information into computer databases.

Files, maintains, retrieves, and ensures security of official documents; disseminates police reports and documents to various government entities to ensure proper and timely continuation of legal processes; forwards information and documents to fellow employees and employees of other departments.

Assists customers in person and by telephone; directs individuals to other departments and agencies; receives records requests, releases information, police reports, and documentation in accordance with department policy and local, state, and federal law; operates cash register, receives payments, and reconciles receipts; prepares correspondence; circulates inter and intra office mail.

Translates information from crime reports according to state and federal standards, and submits results; enters and retrieves data from state and federal computer systems in accordance with laws.

Works independently and in groups to complete special tasks and projects as assigned by supervisors; trains employees on the use of internal computer systems and computer systems maintained by other local, state, and federal government entities; gathers and provides statistical data to employees and members of the public.

Performs other related duties as required.

POLICE RECORDS CLERK I

Pay range : $21.34 - $29.88 per hour

MINIMUM QUALIFICATIONS

Must have high school diploma or GED.

Must have one (1) year of responsible clerical experience.

Must type at least 50 WPM.

POLICE RECORDS CLERK II

Pay range : $22.41 - $31.37 per hour

MINIMUM QUALIFICATIONS

Must have high school diploma or GED.

Must have three (3) years of responsible Police Records experience.

Must type at least 50 WPM.

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