Operations Coordinator - NIH - Bethesda, MD

Kelly Government Solutions is a strategic supplier and business partner to the federal government and its key suppliers. Through our partnership with the National Institutes of Health, Kelly Government Solutions offers administrative, IT, engineering, scientific, and healthcare professionals the opportunity to work with the leading medical research center in the world.

We are seeking an *Operations Coordinator* at the National Institutes of Health in *Bethesda, MD*This is a long-term contract position which offers : - Competitive compensation and comprehensive benefit package- Optional health, vision, and dental plans- Vacation leave as well as 10 paid federal holidays and 401K plan.

• Access to NIH’s unparalleled resources and niche scientific initiatives*TASKS / SERVICES*. The contractor shall : * Assist with maintenance of SharePoint sites and shared electronic document / data libraries, including development and monitoring of content and ensuring that documents and / or data posted to the sites are accurate and filed appropriately.
• Gather, compile, analyze and evaluate data for performance management goals; implement solutions to drive continuous improvement of business processes.
• Provide direct administrative, procedural, and informational resource support; work with staff to coordinate program workflow.
• Perform a variety of complex, specialized support tasks on an ongoing and ad hoc basis; manage special projects, draft letters and reports, prepare / edit presentations, develop meeting agendas and create and update spreadsheets and databases.
• Plan or assist in the planning of special projects involving program issues; work with staff on the management of special crosscutting initiatives and task force groups to accomplish programmatic goals.
• Coordinate the preparation of a variety of items such as travel requests, professional service orders, requests for sponsored travel (Form 348), outside activities (Form 520), official duty memoranda, leave authorizations, training requests, individual / mass mailings, correspondence, reports, and various forms.
• Provide administrative, procedural, and informational resource support; work with staff to coordinate program workflow.
• Coordinate meetings, workshops, and courses for staff; schedule conference rooms.* Establish and maintain a fiscal year calendar;

update shared calendars and databases; coordinate filing of office-wide reports and other activities including performance management documents, awards, committee memberships, etc.

• Produce a wide range of documents; address a variety of office needs which may include word processing, information management, report preparation, publications, information gathering, communication, etc.
• Develop, maintain, and utilize various administrative databases.* Coordinate and process equipment and office supply order requests;
• serve as the point of contact in the administration of all maintenance contracts for office equipment.* Organize, coordinate, and administer the administrative components of the assigned servicing area;

collaborate with program officials and administrative offices.* Work as a liaison with other administrative groups to facilitate meeting organizational goals for a variety of high-level programs.

Provide information to program staff on policies and procedures for government travelers and invited guests.* Serve as a resource for staff regarding established policy;

keep abreast of new guidance and policies; disseminate information to staff and respond to requests for information regarding status of projects or actions.

• Maintain tracking systems; use records management system to ensure proper filing, accountability, storage, and retrieval of files.
• Maintain databases for tracking, analyzing, and reporting of all activities including professional activities, travel, and project management.
• Prepare documents and enter information into administrative systems in the areas of recruitment of new staff, time and attendance, accessions, and separations.
• Maintain office records including office procurements and reimbursement procedures.* Enter requests for office supplies using POTS.
• Inventory office supplies and equipment; prepare and process purchase requests and maintenance agreements.* Process and track order requests using government systems (i.
• e., POTS) on behalf of branch staff.* Prepare and track requests and justifications for the purchase of materials, supplies and office equipment;

follow up on purchase and procurement requests; review receiving documentation and reconcile all receiving problems; maintain records and spreadsheets of all requests.

REQUIREMENTS*. The contractor must have : * Bachelor’s Degree in General Business and / or related fields* Certified Administrative Assistant* Experience with : * Expense reconciliation, project management / planning, timekeeping, fellowship program management* Social Media, knowledge of the Federal Travel Regulation* Executive level support* Meeting minutes / summary reports* Meeting coordination* Travel planning* Experience with Software such as : SharePoint, MS Office, WebEx, ITAS*PLEASE APPLY ONLINE*When you apply, please know a Kelly Government Solutions Recruiter will review your resume and will contact you directly, if your skills and experience match the requirements of this position;

a full job description can be made available at that time. Due to the high volume of inquiries, we regret that we cannot accept phone calls.

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