Legal Secretary II - Contracts

JOB DESCRIPTION

Salary : Commensurate with Experience

Position is Open Until Filled

This position is responsible for :

Creating or setting-up matters in Legal Files.

General filing.

Preparation of reports and PowerPoint presentations.

Creating, updating, indexing, and managing documents, transactional documents, and correspondence to case / document management system.

Answering general phone calls, inquiries, and requests, and routing to the appropriate party.

Managing conference room schedules.

Managing and monitors copy rooms.

Filing legal documents (printed and electronic) with the courts.

Providing coverage for front desk / receptionist area as needed.

Handling mail pick-up, sorting, and distribution as needed.

Scheduling meetings and depositions.

Coordinating business-related travel and assists with submitting reimbursement requests and / or performing reconciliations

Coordinating with Legal Operations Team to process and manage the payment of vendor invoices including tracking the status of payments via the ATL Cloud

Drafting letters, memos and emails for attorneys and paralegals.

Administering the Department of Law's procedures regarding process of service

Drafting agendas for team, client, and division meetings

Other duties as assigned by supervisor.

This position is responsible for :

Creating or setting-up matters in Legal Files.

General filing.

Preparation of reports and PowerPoint presentations.

Creating, updating, indexing, and managing documents, transactional documents, and correspondence to case / document management system.

Answering general phone calls, inquiries, and requests, and routing to the appropriate party.

Managing conference room schedules.

Managing and monitors copy rooms.

Filing legal documents (printed and electronic) with the courts.

Providing coverage for front desk / receptionist area as needed.

Handling mail pick-up, sorting, and distribution as needed.

Scheduling meetings and depositions.

Coordinating business-related travel and assists with submitting reimbursement requests and / or performing reconciliations

Coordinating with Legal Operations Team to process and manage the payment of vendor invoices including tracking the status of payments via the ATL Cloud

Drafting letters, memos and emails for attorneys and paralegals.

Administering the Department of Law's procedures regarding process of service

Drafting agendas for team, client, and division meetings

Other duties as assigned by supervisor.

QUALIFICATIONS

Associates degree or relevant college or technical / vocational certification; or High School Diploma and four (4) years of working in a legal or office environment.

Preferred Qualifications

Associates degree and six (6) years of highly related work experience in a legal environment.