Administrative Coordinator II

Administrative Coordinator II

Minimum Salary US-MA-Worcester

Job Location 1 month ago (4 / 4 / 2024 1 : 13 PM)

Requisition Number

2023-44995

of Openings

Posted Date

Shift

Exempt

Exempt / Non-Exempt Status

Non Union Position -W60- Non Unit Professional

Overview

GENERAL SUMMARY OF POSITION :

Under the direction of the Associate Vice Chancellor / Director or designee, the Administrative Coordinator performs complex and varied duties associated with the coordination of departmental administrative functions.

Responsibilities

MAJOR RESPONSIBILITIES :

Participate in the planning and organization of all office functions; including budgeting, policies, procedures, and procurement

• Compile budget information, support department accounting, and assist with all fiscal projects
• Monitor the disbursement of funds to determine appropriateness of expenditures and compliance within budget
• Coordinate travel
• Perform complex and varied executive / administrative functions which require a high degree of independent action
• Design and produce graphics using a variety of software applications
• Train staff in both basic and enhanced use of software applications
• Oversee, train, and monitor clerical staff
• Maintain confidentiality and safeguard department records regarding employee job descriptions, performance appraisals, and other sensitive information
• Set priorities and procedures for accomplishing tasks, assign and coordinate support staff activities, and manage the work flow of the department
• Respond to emergencies, independently prioritize activities in the absence of the department heads, and effectively coordinate other resources when necessary
• Act as a liaison and respond to the requests of constituent groups, senior leadership, and employees within the organization
• Performs other duties as required.

Qualifications

REQUIRED QUALIFICATIONS :

• Bachelor of Science degree in a related field, or equivalent experience
• 1-3 years of experience in executive / administrative coordination, or related experience
• Excellent word processing and spreadsheet skills
• Strong grammar, spelling, and oral and written communication skills required
• Demonstrated the ability to organize and manage a complex office environment with minimal supervision
• Demonstrated initiative and independent judgment in organizing and completing projects.
11 days ago