Description
OFFICE SERVICES SPECIALIST III – GIFT AND RECORDS ADMINISTRATION
The University of Alabama at Birmingham
The University of Alabama at Birmingham (UAB) seeks an Office Services Specialist III for the department of Gift and Records Administration within UAB Advancement. This role provides advanced administrative and office support as well as performs routine and moderately complex clerical duties, supports daily gift and records workflows, assists with document preparation, and ensures accurate handling of donor information. The incumbent serves as a reliable point of contact for internal departments, vendors, and campus partners while maintaining a high level of confidentiality and professionalism.
This is a full-time, on-site position.
Key Duties & Responsibilities:
1. Performs general office duties including scanning, copying, mail distribution, document preparation, and data entry.
2. Answers phones, routes calls, responds to routine inquiries, and provides excellent service.
3. Schedule meetings, coordinates calendars, reserves rooms, and prepares meeting materials.
4. Manages the department email inbox and ensures timely, accurate and professional communication.
5. Serves as administrative support for donor document preparation and routing.
6. Handles sensitive donor and financial information with discretion.
7. Follow departmental procedures and ensures compliance with UAB policies.
8. Performs other duties as assigned.
Annual Salary Range: $27,040 - $40,000
Qualifications
Minimum Requirements:
High School diploma or GED and four (4) years of related experience required.
Preferred Additional Skills:
• Excellent communication and people skills
• Contribute positively to team culture and foster a collaborative work environment
• Ability to manage various office administrative aspects.
• Precision and attention to detail
• Ability to perform work accurately, efficiently and with minimal errors
• Experience with Microsoft Office programs
• Strong troubleshooting abilities
• Ability to multi-task
• Ability to work independently
• Organizational skills/ Prioritization skills
• Written and verbal communication
UAB is an Equal Employment/Equal Educational Opportunity Institution dedicated to providing equal opportunities and equal access to all individuals regardless of race, color, religion, ethnic or national origin, sex (including pregnancy), genetic information, age, disability, and veteran's status. As required by Title IX, UAB prohibits sex discrimination in any education program or activity that it operates. Individuals may report concerns or questions to UAB's Assistant Vice President and Senior Title IX Coordinator. The Title IX notice of nondiscrimination is located at uab.edu/titleix.
Primary Location
:UniversityJob Category
:Clerical & AdministrativeOrganization
:181000000 Office of AVP Advancement ServicesEmployee Status
:RegularShift:Day/1st ShiftWork Arrangement (final schedule to be determined by the department/hiring manager):OnsiteOFFICE SERVICES SPECIALIST III • Birmingham, Alabama, US
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