Senior Administrative Assistant

Senior Administrative Assistant J-4292

Location : Omaha, NE; Hybrid (Onsite 3 days per week)

Terms : Long-term Contract

Rates : $24-$28 / hr.; Based on experience

For this position we are unable to provide visa sponsorship and unable to work with 3rd parties.

Capstone IT is helping our client hire a Senior Administrative Assistant in Omaha, NE to join their dynamic team. This role is a key position within the organization, reporting directly to the VP of Technology for one of Omaha's most renowned companies.

This hybrid position will support our client's team by managing the onboarding of new hires and updating databases with accurate and timely information.

The ideal candidate will be responsible for handling administrative duties, ensuring the integrity of data, and providing support to the executive team.

This role requires excellent organizational and communication skills, a keen eye for detail, the ability to meet deadlines efficiently, and supporting various departments in their day-to-day operations.

Job Requirements :

• Provide comprehensive administrative support to the VP of Technology and other executives on the team.
• Manage and coordinate high-profile meetings and events with professionalism and attention to detail.
• Demonstrate the ability to multitask effectively and work independently with minimal supervision.
• Prioritize and manage competing priorities in a fast-paced environment.
• Input and update data into the company database with a high level of accuracy.
• Verify and correct data discrepancies to maintain data integrity.
• Ensure timely and efficient processing of data tasks.
• Conduct regular audits to identify and rectify errors in the database.
• Maintain comprehensive and up-to-date documentation of data entry procedures.
• Coordinate and streamline onboarding processes for all new hires.
• Create reports and summaries as needed by different departments.
• Communicate effectively with team members and managers to address any data-related issues.

Qualifications :

• Technical prowess, including use or exposure to Azure DevOps, SQL, and PowerBI.
• Familiarity with Vendor Management processes.
• Proven experience in data entry and financial analysis.
• Strong attention to detail and accuracy in data processing.
• Proficient in data entry software and Microsoft Office Suite.
• Ability to work independently and collaboratively in a team environment.
• Strong communication skills.
• Excellent organizational and time-management skills.
• Previous experience in project management, ensuring projects are executed efficiently and on time.

Education and Experience :

• Bachelor's degree in Business Administration, Finance or Project Management
• A minimum of five years in an administrative assistant or similar position.
• Above average proficiency with Microsoft Office including use of MS Excel.

Available benefits include health, dental, and vision insurance plans; 401K, and company-sponsored events.

Capstone IT is an EEO Employer

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