Administrative Assistant
Benefits :
- 401(k) matching
- Bonus based on performance
- Competitive salary
- Health insurance
- Opportunity for advancement
- Paid time off
Job Summary
Under the Executive Director supervision, the Administrative Assistant provides high-level administrative support to clinic processes related to Medicaid, Medicare, recruitment, onboarding, and other Human Resources duties.
The AA should be able to maintain confidential information and a high level of critical thinking and independent judgment is expected.
General Accountabilities :
- Performs general office duties to assist in clinic administration.
- Participates in the clinic recruitment and onboarding process; responsible for posting on different boards the positions open for recruitment.
- Assist in new hire training and benefit enrollment.
- Teams with the Accountant to ensure eligible new hires are timely enrolled on the clinic’s benefits.
- Provides access to new hires to the clinic computers, email accounts, and Time and Attendance.
- Completes and maintains Medical providers enrollment, credentialing and re-credentialing for Medicaid and Medicare.
- Prepares the semimonthly clinic payroll by using the clinic’s HR system and discusses with the Accountant findings and discrepancies on staff information prior to submission.
- Assist in annual training such as HIPAA and OSHA.
- Handling of various aspects related to patients’ cash and credit card payments. Assist in daily deposit processing, verifying amounts, and ensuring accuracy.
Cash handling experience preferred.
- Teams with the Accountant and External biller on the process to ensure successful collections rates on Medicaid and Medicare claims.
- Work with clinic’s outsourced IT to create support tickets and follow up and is the main contact person for IT needs.
- Ensures that all the clinic’s insurance policies are timely renew each year.
- Plan and schedule clinic meetings and events and assists the clinic's Executive Director to structure the agenda for monthly staff meetings and f / u on agreements.
- Prepare the clinic’s newsletter and updates the clinic’s social media platforms.
- The company reserves the right to add or change duties at any time.
Job Qualifications
- Education : Bachelor’s degree in general administration, Human Resources or Accounting, or equivalent combination of education and experience.
- Experience with Medicaid and Medicare.
- Experience on coding a plus.
- Experience : 3-5 years of related experience in Health Care.
- Minimum of 2 years of experience working with confidential information.
Skills
- Excellent verbal and written communication
- Active listening
- Service orientation
- Coordination
- Time management
- Monitoring
- Judgment and decision making
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